Minutes-12/08/2010

TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6: 30pm. Wednesday, December 8, 2010 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, and Travis Weipert. Absent: Mike Gericke. kiso present were Attorney Steve Greenleaf, Doug Frederick, Hart Frederick Consultants and City Clerk Ruth Demuth. Motion by Council person Bartels and seconded by Council person Weipert for approval of agenda. All following actions by City Council vote approved and carried by all Ayes unless so noted other with the absences noted. Community Forum: Tim Spivey, Business Owner, spoke on the Ireland Ave Extension Project and asked questions on sidewalks along the new Ireland Ave between Railroad St and W Third St. Steven Verry, homeowner, asked questions on sidewalks on Ireland Ave Extension Projects and on College St Cul- de- Sac Improvements. No Sheriff Department representative available at meeting. Motion made by Petersen and seconded by Bartels for approval of minutes to November 10th and 22nd, 2010 City Council meetings. Motion made by Bartels and seconded by Ball for approval of receipts and expenditures. No discussion held. Ayes: Ball, Bartels, Weipert. Nay: Petersen. Old Business: Motion made by Council person Weipert and seconded by Council person Petersen to read Resolution 2010- 59 by title Only. Council person Ball introduced Resolution 2010-59 A Resolution Approving Payment to Ned and Ann Allen for Property Remediation in Connection of 2009 Hwy 6 Widening Project and made motion for approval. Motion seconded by Council person Weipert. Question was asked of Attorney in regards of no mention of approval for TIF funding and Attorney reported that to include in minutes of meeting approval of Resolution will include the use of TIF Funds for remediation as previously approved by City Council. Ayes: Ball, Petersen, Weipert. Abstain: Bartels. Absent: Gericke. Motion made by Petersen and seconded by Weipert to read Ordinance 2010- 306 by title only. Council person Petersen introduced Ordinance 2010- 306 An Ordinance to Declare Necessity to Establish an Urban Renewal Area Pursuant to Section 403. 4 of the Code of Iowa and approve an Urban Renewal Plan Amendment for the 2010 Addition to Tiffin Urban Renewal Area for approval and request first reading of Ordinance 2010- 306. Motion seconded by Council person Weipert. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Whereupon four members of City Council being present and-having voted aye, Mayor Phillips declared motion carried and Ordinance 2010- 306 was read for the first time and placed on record. Motion made by Ball and seconded by Bartels to read Resolution 2010- 60 by title only. Council person Weipert introduced Resolution 2010- 60 A Resolution Approving the Moving of Two Stop Signs from E Second St and Moving the Two Stop Signs to Brown St at this Intersection of E Second and Brown St. for approval and motion seconded by Council person Ball. Discussion held on notifying public of change prior to relocating stop signs. Council members suggested putting red warning flags on top of signs. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Motion made by Ball and seconded by Petersen to read Resolution 2010- 61 by title only. Council person Weipert introduced Resolution 2010- 61 A Resolution to Approve the Submittal of the Design Plans to Iowa Department of Transportation for the Ireland Avenue Extension Project STP- U- 7662( 608)- 70- 52 Johnson County and Approval of TIF Funds to Assist in the Financing of Project for approval. Council person Bartels seconded motion. Extensive discussion held on design plans of project. Mayor Phillips invited members of public for comments on design plans. Council members asked Engineer Frederick to revise or define numerous items on design plan prior to submittal to Iowa Department of Transportation. Revised design plan will be available for review at City Hall. Mayor Phillips reminded Council members and members of public that additional changes may be necessary depending on approval or denial of plan by IDOT. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. New Business: Daryl High, High Development, requested City Council to set date for Public Hearing for Villages of Tiffin rezoning request for section of land from Commercial 2- B to Residential. Engineer Frederick submitted' comments by City Engineer Mike Hart regarding recommendation made by the Planning and Zoning Commission at the December 1, 2010' meeting. Hart does not support the rezoning request for a Residential R- 12 Affordable Housing Project, but recommends to rezoning request to be reviewed as A Planned Area Development because of the restrictions requested on the site. Attorney Greenleaf recommended that the Planning and Zoning review the site plan as a PAD and make a recommendation. Motion made by Petersen and seconded by Bartels to set a Special Meeting for Planning and Zoning Commission, set the Public Hearing and the Special City Council meeting on Wednesday, December 22, 2010 at 6:30pm. at the Tiffin Fire Station Meeting Room. Projects: Motion made by Ball and seconded by Weipert to read Resolution 2010- 62 by title only. Council person Petersen introduced Resolution 2010- 62 A Resolution for the Final Acceptance and Payment of the 2008' Watermain Extension Project Phase Two, and seconded by Councill person Ball for approval. Final payment and retainage to Summers Entreprises for the amount of$ 45, 159. 37 was approved. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Engineer Frederick reported that preliminary plans have been submitted to the Iowa Department of Transportation for Trails Phase Four for approval.An April or May 2011 IDOT bid letting date is anticipated. It was also reported that a