Minutes-03/09/2011

Project. Council members asked Mayor Phillips to contact occupants of rental property to extend move out date to end of May 2011. Discussion held on methods of disposing of properties. Discussion on progress of Trails Phase Four held on timeline for the IDOT bid letting date, removal of trees on Projects, construction plans, and re- planting of trees for endangered Indiana Bat. Currently IDOT bid letting for Trails scheduled for May 2011. Motion by Ball and seconded by Weipert to authorize Public Works and City Engineer to remove trees from Project before April 15, 2011. Reported that Iowa Department of Natural Resources offering" Trees for Kids and Trees for Teens" grant for re- planting.trees. Suggested that city apply for grant. Engineer Hart reported that" low spot" on Trail Phase Three will be resolved when contractor begins work on Phase Four Trail. Motion by Weipert and seconded by Bartels to begin procedure to obtain proposals for the rough grade, grinding stumps, and seeding for City Park Improvements on future Soccer Fields. Council decided to delay the fine grading and drainage resolution for current and next budget year. Reports: Mayor Phillips reported on progress of Tiffin Community Fund for fund raising for future picnic shelter. Council members reminded of Easter Egg Hunt on Saturday, April 16, 2011 at 10: 00am at the ballfields. Travis Weipert, City Council member appointed to represent City on Springmier Library Board, reported on. Library Board meeting. Attorney Greenleaf reported on Villages parkland and DNR Reap issues. Attorney reported that on small piece of land along Roberts Ferry Rd has been deeded to City from LDR Developer. Engineer Hart inquiried on financing progress and decisions to begin major planning of Water Tower Project. Location of Water Tower discussed. Mayor Phillips reported that additional financing resources being researched. Brett Mehmen, Public Works, reported on meetings and tours with contractors bidding on two year 2011 and 2012 mowing contract. Bidders were requested to return proposals to City Hall by March 22, 2011. Two competitive proposals were opened and reviewed by Council members for 2011 Sewer Rehabilitation Project. The current proposals are for Summerhays St and portion of sewer line north of Marengo Rd/ Hwy 6. Motion by Weipert and seconded by Gericke to award the contract to low bidder Visu- Sewer, Inc. for$ 56, 640. City Clerk Demuth reported on information received from Iowa Department of Transportation delaying the reconstruction of the 180 and 1380 interchange. Mayor pro tern Chris Ball reported that he would be setting up appointments during School Spring Break to visit additional financial institutions for investing city funds. Ball reminded Council members of RAGBRI corning through area on July 29, 2011. Even though Tiffin is not a designated stop, there is possibility of riders passing through Tiffin. Discussion held on providing extra portable restroom facilities for day. Mayor Phillips reported that he had not completed the annual personnel evaluations. Motion by Weipert and seconded by Gericke for adjournment at 8: 05pm. Attest: Royce Phillips, Mayor: 1,. , L-4 Submitted by: Ruth Demuth, City Clem Y