Minutes-10/12/2011

Motion made by Bartels and seconded by Weipert to approve Tiffin Fire Dept to use house for training purposes. All Ayes. Absent Gericke. Mayor requested prior notification of date and time before training exercise. Discussion held on the requests for the sale of the garage doors. Motion by Ball and seconded by Bartels to authorize City Clerk to sell garage doors for fair market Palue. All Ayes. Absent Gericke. Engineer Frederick requested approval for Change Order# 1 for Asphalt on Trails Phase Four at Jasper Avenue trail crossing. Motion by Weipert and seconded by Bartels to approve Change Order# 1 for Trails Phase Four. Motion by Weipert and seconded by Petersen to read Resolution 2011- 48 by title only. Motion by Council person Weipert and seconded by Council person Bartels to introduce for approval Resolution 2011- 48 Approving Payment to Metro Pavers; Inc for Trails Phase Four Pay Estimate# 2 for$ 25, 814. 28. All Ayes. Absent Gericke. Council members requested Financial Consultants, Northland Securities, placed on October 26, 2011 Work Session for discussions on financing Capital Improvement Projects. Proposals for planning and construction of Water Storage and Pressure Upgrade from four Engineering and Consulting firms' placed on October 2011 Work Session for review and discussion. Discussion on Village Pointe held. No formal action taken regarding preliminary plat or re- platting of Villages. City waiting for information from Attorneys on proceeding with Villages Development. Attorney Greenleaf explained his concerns of the future selling of Villages land and has asked the Planning and Zoning Commission to review the Sub- Dividers Ordinance 1998- 218 and recommend revised language for future developments. Mayor Phillips inquired on steps city should take to eliminate title possession concerns in future. Request made to Attorney Greenleaf to develop legal document for city to approve at November 9, 2011 regular City Council meeting. Mayor Phillips updated Council members on Tiffin' Community Fund progress in planning next picnic shelter in City Parks. Inquiries made on planning for future concessions and restrooms at City Parks. Mayor Phillips explained that until Iowa DNR and Federal LawCon release the land at City Parks in exchange for wetlands in Villages Development no enclosed structures can be built on' the City Park land. Attorney reported that land from Villages has not yet been deeded over to the City. Information from the Johnson County Board of Supervisors presented to Council members regarding the update to the 28E Agreements for Library Services. Council members received a request from the Springmier Library for the purchase of computers. Council person Weipert representing the City on the Library Board suggested the request be reviewed by the Library Board and that such requests should already be inclusive in the 2011- 2012 Library Budget.` City Clerk/ Treasurer updated the Council members an the progress on installation of municipal and utility software and city funds balanced. The City Clerk reported on complaints received from residents who were upset and fearful of the city election campaign literature and post cards they have received via email or mail. Mayor pro- tern Ball reported on meetings with MPO Planning regarding future funds for road improvements for economic development. Motion by Weipert and seconded by Ball for . dj• urnmen . 8: 3- p . II Ayes. Attest to: Royce W Phillips, Mayor: v Submitted by: Ruth Demuth, City Cler 444141 _