Minutes-11/09/2011

r_ y estimates bid letting for project in spring of 2012." Attorney suggested discussion held on property acquisitions be moved to possible closed session. near end of meeting. Engineer reported that major work on Trails Phase Four completed and seeding will proceed in spring of 2012" s Engineer reported that water and sewer testing completed at Village Pointe in Villages Development" r 4 teports: • t. Council person Ball" reported that$ 360 was raised by Tiffin Community Fund through concessions at the Youth Soccer Game`s held this fall, for the fund raising efforts for the next picnic shelter in City Park" Mehmen reported that 2012 baseball season inquiries already being received. Library Board member Weipert suggested delaying further discussion on Springmier Library to January. 2012 meeting. Engineer reported on additional grading project on Trails Phase Three to be-completed. Mehmen, Public Works reported on final costs of Street and Curb Repairs- and emergency repairs conducted on north side of Maddie Lane.» Mehmen suggested that Council budget for repairs to south side of Maddie Ln in next budget planning:' Motion madeby Weipert and seconded by Bartels to read Resolution 2011- 54 by title only. Motion by Weipert, and seconded by Ball to introduce Resolution 2011- 54 Resolution For Acceptance and Approval of Payment for 2011- 2012 Annual Street and Curb Repairs Project and Emergency Street Repairs Maddie Lane" $ 12, 540: 18 for Street and Curb Repairs and $ 40, 237.00 for Maddie Lane, to Masterbuilt Concrete, Inc with funds from 2011- 2012 Streets Budget and° remaining funds from Local Option Sales Tax Funds. Four Ayes. Absent: Gericke. Discussion' held on acceptance of two year Maintenance Bond for mentioned Streets Projects. Attorney Greenleaf explained difficulties encountered by smaller contractor receiving coverage of maintenance bonds" Attorney suggested 4 council amend zoning ordinance dealing with maintenance bonds. Motion by Weipert and seconded by Bartels to accept two year maintenance on repairs conducted by Masterbuilt Concrete Inc. FourhAyes. Absent: Gericke. i Mehmen reported on' progress of Water Well Motor Repairs" Prior approved repairs completed and additional y improvements to be completed to assist in preventing future damages to motor and equipment. x City Clerk reminded Council members and future Mayor and Council members of Budget and Municipal Leadership r b Training available in near future months. Mayor pro- tem Ball reported on discussions and meetings with MPO of Johnson County regarding RISE funding t possibilities" Ball reported on growing city Facebook interest" Council person Weipert complimented Tiffin Fire Department and extended gratitude for efforts regarding recent Freeman Corstruction fire and other volunteer efforts. Motion by Weipert and seconded by Ball, to retire to`closed session pursuant to Code of Iowa Chapter 21. 5( 1) c for discussion of real estate property' acquisition for Ireland Avenue Extension Project at 8: 15pm. Four Ayes " Gericke Absent" lotion by Weipert and seconded by Ball' to return at 8: 28pm to open session. Four Ayes. Absent: Gericke. Attorney 3reenleaf suggested that no actions need to be made regarding discussion held in closed session. Motion by Ball and seconded by Weipert to adjourn at 8:30pm. All Ayes. Att=. t to: Royce Philli', 0 00 Mayor. ' a., 4. a 10- 4-AkC Submitted by: Ruth Demuth, City ClerkiTreasurer a a y f- a t a. L R 8. r - r R Y t 2 1 4 1 0.