Minutes-11/09/2011

TIFFIN CITY COUNCIL REGULAR MEETING a Mayor Phillips called meeting to order at 6: 30 pm on Wednesday, November 9, 2011 at Clear Creek' Amana Cafeteria. toll Call of members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen and Travis Weipert. Also present were Attorney Steve Greenleaf, Engineer Doug Frederick, Brett Mehmen, Public Works, Peggy Upton, Planning& Zoning, Shawna Colvin, Planning and Zoning, Steve Berner and Mike Ryan and City Clerk Ruth Demuth. KGAN News also in attendance taping meeting. Motion by Ball and seconded' by Weipert for approval of Agenda with request to eliminate discussion on Employee Harassment. All Ayes. Community Forum: Shirley Yeries, Springmier Library, presented request for purchase of computers for the Springmier Library for public use. Steve Berner requested of Council members to not approve any additional training for City Clerk. Citizen asked for information to form a flag football league at City Park. Suggested that he contact Public Works in spring. Mike Ryan introduced himself as a newly re- elected City Council member and thanked the current Mayor and Council members for their service to the city. r fi No Sheriff Department' representative present for updates. Peggy Upton updated Council on Tiffinfest Planning Committee. " Motion by Bartels and seconded' by Gericke for approval of minutes to October 12 and 26, 2011 meetings. All Ayes. Motion by Weipert and seconded by Ball for approval of Revenues and Expenditures. Four Ayes. Nay: Petersen.' I Old Business: Doug DeBolt, MSA Professional Services, updated Council on progress on Fringe Area Planning Project and requested direction from Council on progressing` to next step in planning. Council person Ball suggested to proceed with cost matrix and research for southerly area of' city. Extensive discussion among Council members held on proceeding with Water Storage and Pressure Upgrade Project. Project proposals reviewed by members. Council person Petersen requested decision to select Consulting firm for planning be delayed until January 2012. Brett Mehmen, Public Works, reported of DNR concerns with low pressures and requests Council not to delay project. Motion made by Weipert and seconded by Bartels to read Resolution 2011- 52 by title only. Motion by Ball and seconded by Weipert to introduce for approval Resolution 2011- 52 Resolution Approving Water Storage and Pressure Upgrade Project and Awarding Contract for Engineer on Project. Ayes: Ball, Bartels, Weipert. Nay: Mike Gericke, Mark Petersen. Motion by Ball and seconded by Weipert to-extend contract to HR Green to start planning project. Ayes: Ball, Bartels, Weipert. Nays: Gericke, Petersen. Mayor Phillips asked Attorney on progress of land conveyance of park land located south of Oakdale Blvd to homeowners fronting" Cherry Ln. in Woodfield Ridge Estates. Motion by Weipert and seconded by Gericke to direct City Attorney Greenleaf to prepare for the land conveyance process of discussed land. All Ayes. Attorney reported on communication with Villages Development in regards to park land conveyance along Clear Creek. Tom Scheetz, The Depot Tiffin, inquired on progress of Engineer approving siteplan for construction of new store. Doug Frederick, Hart Frederick Consultants, reported that Engineer Hart and Depot' s engineering firm, VJ Engineering, continue to work on resolving site plan concerns. Discussion held on issues with site plan and future plans for the shared access for The Depot and Jon' s Ice Cream Store. Motion by Ball and seconded by Gericke directing building permit to proceed with Engineer' s comments approving site plan to be completed by Thursday, November 10, 2011. All Ayes. New Business: Discussion held on Trails Phase Four dedication. Suggested to plan dedication in spring of 2012 after seeding completed. Dan Stein, Big Country Seed, asked to be heard regarding the concerns of the business owners in the Industrial Park receiving city water service. Business owners expressed concerned of lack of city water service after recent fire at Freeman Construction. Mayor Phillips allowed discussion on concerns. Mayor Phillips- and Engineer Frederick explained that efforts have been in progress to obtain funding for project in past. Lack of development at Villages has hindered funding sources to proceed quicker on` project. Council person Ball explained he had been working with MPO of Johnson County seeking funding sources. Mayor Phillips explained that recent planning with Northland Securities has identified methods for funding for the Water Storage and Pressure Upgrade as well as the water service extension to the Industrial Park. Gericke left meeting at 7: 50pm. Motion by Ball and seconded by Bartels to read Resolution 2011- 53 by title only. Motion by Weipert and seconded by Ball to introduce for approval Resolution 2011- 53 Resolution approving Transfer of Enterprise Funds to General Funds. Discussion held. Four Ayes. Absent: Gericke. Motion by Bartels and seconded by Ball to approve request by Frank Fleming and Roger Souter for rezoning of one acre lot from Agricultural to Residential Family Estate, located west of Half Moon Rd within two mile radius of city limits per the guidelines of Johnson County Planning and Zoning Board. Four Ayes. Absent: Gericke. Projects: Engineer Frederick updated on IDOT progress in intersection Hwy 6 and Ireland Avenue Extension Project. Discussion held- on IDOT requirements and traffic counts. Inquiry made on adequate spacing for semi- truck turning traffic. Frederick