Minutes-02/22/2012

CITY OF TIFFIN Minutes Special Council Meeting Wednesday, February 22, 2012 6:30 p.m. Springmier Community Library at CCA Middle School The Tiffin city council met in special session on Wednesday, February 22, 2012 at the Springmier Community Library. Mayor Berner called meeting to order at 6:30 p.m. Members present: Steve Berner, Chris Ball, Peggy Upton, Jim Bartels and Travis Weipert and Mike Ryan. Also present: Engineer Frederick. Motion Ryan second Ball to approve agenda. Carried unanimously. Community Forum Representatives from Bella Sala asked the council to pave or asphalt Jasper Avenue south of highway 6 and at a minimum to make improvements to the gravel road. Establishment serviced over 100 events last year, some with corporate clients. Mehmen estimated approximately $5,000 for sap and gravel on the portion of Jasper Avenue from railroad tracks to Bella Sala. City paved where trail crosses Jasper Avenue and council has held previous discussions about the portion from the bridge to the railroad tracks. Mayor reported that the delay in the improvements by Village Pointe has caused a delay to this project. City Clerk/Administrator Position Motion Weipert second Upton to approve job description for city clerk/administrator. Carried unanimously. AN ORDINANCE REPLACING CHAPTER 18 OF THE TIFFIN CODE OF ORDINANCES AND ADOPTING A NEW CHAPTER 18 TO ESTABLISH THE POSITION OF CITY CLERK/ADMINISTRATOR was introduced by Ryan and moved that it be given its first reading by title only. Motion seconded by Bartels. Roll call vote: Ryan, aye; Weipert, aye; Bartels, aye; Upton, aye. Ball abstained. Carried unanimously. Motion Bartels second Weipert to set date for public hearing on AN ORDINANCE REPLACING CHAPTER 18 OF THE TIFFIN CODE OF ORDINANCES AND ADOPTING A NEW CHAPTER 18 TO ESTABLISH THE POSITION OF CITY CLERK/ADMINISTRATOR for March 7, 2012 at 6:00 p.m. Carried unanimously. Motion Ryan second Weipert to instruct Mayor Berner to contact attorney requesting an opinion about advertising the position of city clerk/administrator prior to final reading of the ordinance establishing the position to advertise the position prior to the public hearing on the Ordinance. Carried unanimously. Motion Ryan second Bartels to instruct Madden to advertise the position of city clerk/administrator with the League of Iowa Cities and in the Cedar Rapids Gazette as soon as possible, if approved by the city attorney. Carried unanimously. Motion Weipert second Ryan to establish the following parameters for the clerk/administrator committee: accept employment applications, complete initial screenings, develop interview questions with council input and approval, and conduct interviews in conjunction with the council