Minutes-01/09/2013

City' s # 1 priority for completion. Mayor Berner wants the design to include a retaining wall with two options of big block and the regular block. Council Person Ryan asked if the school had to put in a sidewalk on their property. Mayor Berner said the 28E Agreement states we are to go to the property line and our City Ordinance states the school needs to put in sidewalks, it has not been enforced to -date, but once the City puts in the sidewalk to their property line, the City will enforce the Ordinance to get the school to put in the sidewalk on their property. Motion made by Ryan to approve 2031 -006, seconded by Kahler. Ayes = Ryan, Kahler, Upton. Nays = Phillips, Bartels. Motion carried. Resolution 2013 -007 Authorizing Hart -Frederick to generate co- existing standards to SUDAS: Mayor Berner talked with Hart - Frederick, the City will eventually need to adopt the SUDAS, but we can create certain design standards that co -exist with the SUDAS. The City Engineer and Public Works need to work together for the design standards. Once that is complete it will go to P & Z for review and approval. Council Person Ryan made a motion to amend this Resolution by having a completion deadline of 6- months, seconded by Kahler. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = none. Motion made by Ryan to approve 2013 - 007, seconded by Bartels. Ayes = Upton, Bartels, Ryan, Kahler. Nays = Phillips. Motion carried. Setting a date for a budget work session: Motion made by Ryan to have the work session on 01/ 30/ 13 at 6: 30 in the Fire Station, seconded by Bartels. All ayes. Motion passed. Resolution 2013 -008 Setting a Date for Public Hearing for Adopting the 2009 International Fuel Gas Code, 2009 International Mechanical Code, 2009 International Plumbing Code, 2009 International Property Maintenance Code, and 2009 International Fire Code: Public hearing to be set for 01/ 23/ 13. Attorney Raiber spoke several times with the Building Inspector, Mr. Shay, to update Ordinance. Motion made by Ryan to approve 2013 -008, seconded by Upton. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = none. Motion carried. Reports Attorney Michael reported: Introduced Crystal Raiber is a new partner with the firm. Ireland Avenue update: they are close to having the paperwork signed by Mr. Brown, Ms. Williams, and the church. The building codes all refer to one another and we will want them tailored to our city needs. R & A Holdings documents are being reviewed. In the R & A Subdividor' s agreement the City might want to consider provisions for the Outlot and get an Easement now. Engineer Frederick reported: Asked Administrator Jackson to make Resolution for pressure reducing valves in the old part of town for the new water tower. Industrial park: the water main is in, it has been flushed, but it needs to be chlorinated and tested to get approved. Public Works will notify City Hall when the water will be available . Mayor Berner thanked Hart - Frederick for handling the job and getting it completed correctly. It was indicated there is about 6- blocks of the water main, in the old part of town that needs to be completed / updated that could use TIF funds. Mayor Berner wants the Engineer to consider cutting curbs on Roberts Ferry, they can use TIF funds and have a majority of them done by June 30th deadline. TIF funds can be used on the UV Filtering, and the Engineering can be done by June 30th. The Northern portion of Jasper Avenue overlay can be done by June 30th with TIF funds. Discussion about overlay on Roberts Ferry to help with the road from HWY 6 to the top of the hill or until Goldfinch — will provide quotes on those soon. Engineer Hart suggested while the equipment would be in town paving the parking lots might as well do the paving of Roberts Ferry to save money Public Works Mehmen reported: Generator engine at the wastewater plant is junk and needs to be replaced. The road is in 14th to the water tower. Mayor Berner spoke to the President of Maguire Iron and they guaranteed to be there by January Administrator Jackson reported: No report this month on the previous utility billing issues, been extremely busy in City Hall. Beginning to work on budget. Mayor Berner reported: The talking points for annexation will be on the next agenda. 5