Minutes-01/09/2013

Official Newspaper for Legal Publications: Mayor Berner commented this paper is best because we try to go for local readership. Motion made by Ryan to approve Gazette Communications for 2013, seconded by Kahler. Ayes = Kahler, Ryan, Bartels, Upton, Phillips. Nays = none. Motion carried. Unfinished Business Resolution 2013 -002 Setting a Date for Public Hearing Amending the Municipal Code to include a Sewer exception: Date for public hearing to be set for 01/ 23/ 13. Motion made by Upton to approve 2013 -002, seconded by Kahler. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = none. Motion carried. 15t Ordinance 2012 - 319 Amending Ordinance 1998 - 218 Subdivision Ordinance - reading: Motion made by Kahler to approve 2013 -219, seconded by Ryan. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = none. First reading passed. Ordnance 2012 -316 Amending the Municipal Water Code to include a Late Fee, NSF fees and Disconnect /Reconnect Fees -2nd reading: Motion made by Ryan to approve 2012 -316, seconded by Bartels. Council Person Upton states she still thinks the City does not need a reconnect /disconnect fee. Ayes = Kahler, Ryan, Bartels. Nays = Upton, Phillips. Second reading passed. Ordinance 2012 -318 Amending the Code of Ordinances by Amending Provisions Pertaining to Noise Control —final reading: Council Person Ryan reminded Council that this Ordinance pertains to the Commercial noise, there was already a Residential Noise Ordinance passed. Motion made by Ryan to approve 2012 - 218, seconded by Kahler. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = none. Ordinance passed. Ordinance 2012 - 320 Providing for the Division of Taxes Levied on Taxable Property in the November 2012 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403. 19 of the Code of Iowa — final reading: Council Person Upton confirmed this is adding the old town area into the urban renewal area. Council Person Ryan thanked the Mayor for handling this update. Motion made by Upton to approve 2012 - 320, seconded by Bartels. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = None. Ordinance passed. City Hall discussion: Mayor Berner began the discussion regarding parking spaces, he also added the City has paid around 280, 000 for the Locker location and that site needs to be utilized. He followed up with there has been talk for years regarding a new City Hall and we need one now, not later. Plus, there are time issues to get the federal rules lifted on the property / area where the Community Center would go. The City Engineer confirmed the 29 -40 parking spaces would be a little larger than normal. Council Person Phillips does not like the project or the site location ( at the Locker) and the Federal swap should be worked on right now. Council Person Upton commented the difference between the two sites is not a huge cost difference, the ( City' s) money might be better spent on a long -term facility, but she understands the urgency. Mayor Berner has spoken with the IADNR generally about the swap, also he stated that North Liberty nor Coralville put their City Halls with their Community Centers. Council Person Kahler does not think City Hall should be with a Community Center, if it is packed there might not be parking available. Council Person Ryan indicated that previously he thought a new City Hall was going to be paid by TIF funds, which is not the case; so the urgency of completion decreases some. Administrator Jackson confirmed that a larger City Hall is not because of three employees, there is no work area or storage space. Council Person Ryan made a motion to have Administrator Jackson and Mayor Berner look into leasing a larger facility space for up to one year and to check with North Liberty and Coralville as to why they did not combine their buildings, seconded by Bartels. All ayes. Motion carried. New Business Resolution 2013 -001 Approving the City' s Investment Policy: Motion made by Kahler to approve 2013 -001, seconded by Ryan. Council Person Phillips to amend Kahler' s motion to have the policy state to review the policy yearly, seconded by Upton. Voting on the Amendment: Ayes = Phillips, Upton, Bartels, Ryan. Nays = Kahler. Amendment to review investment policy passes. Voting on original motion. Ayes = Kahler, Ryan, Bartels. Nays = Phillips, Upton. Resolution 2013 -001 passed. Council Person Phillips made a motion to amend the policy further stating: in order to prevent the appearance of any conflict of interest that any time an employee of any financial institution holds an elected office in the City of Tiffin, there will be no City money deposited in that financial institution, seconded by Upton. Mayor Berner confirmed there is no conflict of interest to hold a position and he has a letter from the Board of Ethics indicating there is no conflict of interest. The Mayor followed up with this item was previously addressed. 3