Minutes-02/12/2014

To B. ACTION ON IRELAND AVENUE ACQUISITIONS: This was placed on the agenda in case property owners had not come in for signatures, but most have complied. Jon' s Ice Cream will be finalized soon. No action needed by council. More updates by next meeting by Raiber. UNFINISHED BUSINESS: A. 2014- 007. Resolution to pay Hagerty Earthworks $ 26, 294. 78. Motion by Ryan. Second by Kahler. Discussion explained this is for pressure reducing valves and new cap lines. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels & Upton Nays: none. Resolution passed. B. 2014- 008; Hart Frederick Consultants to begin design work for Roberts Ferry Rd. Motion to approve by Kahler. Second by Petersen. Discussion: Upton questioned where the money will come from for this project. Administrator Jackson added that there are no funds set aside for this project likely have to come out of the general fund. Upton indicated she is not too and will keen on moving ahead with a capital improvement until we get Ireland Avenue under construction. Per Doug a Hart Frederick, much of the design work has already been done. This project will require no DOT action, strictly just the City of Tiffin. Believes estimates will be approximately$ 50K. There will be some Right of Way design work. The project was looked at three Councils ago. MPO has approved up to 40% of the project. Council questioned whether the General Fund can be reimbursed and a TIF fund be used. Because this is a TIF district, some TIF funds can be used. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels & Upton. Nays: none. Resolution passed. C. 2014- 009: Hart Frederick to get estimates for Jasper Ave/ Park Rd turn lanes. Capital Improvements show this as two separate projects. A RISE grant will help to pave Park Rd to Forever Green. Turn lanes on Hwy 6 and then widening. Need to get design work underway to meet RISE grant deadlines. This grant could help pave it sooner than later, with the hope that the DOT will help to pay for a portion since it will be a detour route. Motion to approve by Ryan. Second by Petersen. We have a small window of just over 30 days, so we need to get started.Doug wanted to know if there was still interest in a middle left turn lane. Expectation is that developers will need to place one for their developments. Hart Frederick will need to work with Willow Ridge/ MMS. Upton asked with Willow Ridge & the corner of Park Rd won' t there be costs borne by School & Willow Ridge. Per Berner, Shive said that traffic warrants are City responsibility versus the School or the developer; the DOT traffic counts decide. The DOT indicated that turn lanes were supposed to be put in many years ago but it was not done. We really need to investigate the costs and who bears what cost. Can we design it both ways and show the cost difference? Hart Frederick will work on it. Motion by Kahler to approve. Second by Ryan. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels & Upton. Nays: None. Resolution approved. Resolution 2014- 010: Turn lanes for Willow Ridge. Motion to approve by Kahler, second by Ryan. Discussion: Hart Frederick knows what is needed. The intersection is the responsibility of MMS/ Walton and the only portion paid for by the City is the Kimberlite extension. Roll Call: Ayes: Kahler, Ryan, Petersen, Bartels & Upton. Nays: None. Resolution approved.