Minutes-09/10/2014

hard copy will be distributed until the plan is set. Administrator Jackson advised that no residents call or came in to city hall. Motion to close public hearing by Petersen; seconded by Upton. Public hearing closed 7:20 PM. Bartles motioned to approve minutes for August 13 & August 27; seconded by Peterson. All ayes. Motion Carried. Clarification on Clear Creek Amana School District payable that was $20,000 was not for library like was listed on the claims report, payable was for land purchase for Deerview. Motion Ryan to remove payable for Freeman Construction for TiffinFest seconded Kahler. All ayes. Motion carries. Mark Peterson also had a question with Brian Shay, Building Inspector payable. He request to see contract and see his payable in the packet from now on. Motion to approve payables by Ryan , 2nd Petersen. Reports Attorney Raiber advised nothing new for her. All of her work is currently on agenda. Engineer Carhoff advised that the pre-construction meetings will be delayed until end of next week. Currently cost estimate for sewer plant expansion is not ready. Discussed parking lot light poles and electric poles to decorate for holidays. Discussed pressure problems in Deerview with 6inch pipes and the cost would be $45k – $55k, along with the redundancy and what to do with the school. Council Member Petersen mentioned the letter received in the utility bill. Letter was a public notification of a monitoring violation of water testing schedule. He advised he never wants to see this again. Administrator Jackson advised that the city is implementing fail safes to ensure this will not happen again. Administrator Jackson advised she is currently working on the Street Finance report. She also discussed the possibility of swapping the Zender property. Mayor Berner request that council looks in to finding a park designer for the 2015-2016 Park Improvement project. He also wanted to make sure that Hart Fredrick and City have finished the elevation for FEMA. Administrator Jackson advised that FEMA is taken care of. Discussion and possible action for Park Ridge Development- Kevin Hochstedler Advised the development will be implemented in 2 phases. First phase will be the first 6 lots and will wait on the second phase after the IDOT decides and agrees upon how much land they will take for the new I80 interchange. Discussion on cul-de-sac issue and will make it a loop instead that way fire trucks will be able to turn around if need be. Discussed design and quality of streets, also lift station, septic service and will also have infrastructure in place to hook up to city water/sewer when time comes to minimize burden on owners, also discussed having a possible gravity flow to 380, discussion driveway access to Park Rd. Due to lot terrain and heavy trees, the green space given back to city would not be usable. Discussion of possible fees to pay instead of donating green space. Administrator Jackson advised of Planning and Zoning concerns with development. Jackson also discussed Public Works Brett Mehmen’s concerns with lift station and septic, due to private lift-station this will cause Brett to have limited and missing information about possible failures. Engineers have concerns with running sewer out to development because of difficulty of sewer flow, possibility of needing drop manholes to help flow, but would increase cost to running pipes out to development. Engineers advised that running sewer out to six lots would not be practical. And the possible cost for sewer would be