Minutes-2/11/2015

E. City Clerk/Administrator- Deputy Clerk Advanced System price estimate for linking the scanned documents and Website is almost complete and the functionality will be a lot better for City Staff and users. Council and Mayor request to have Advanced systems come and present as to why. F. Mayor Talked with a developer about the Grace property, and will be coming in to present a development and the main reason is that this will fix the driveway hopefully. Unfinished Business Ordinance 2015-367 Approving Amended Planned Area Development ("PAD") for Tiffin Heights, Lot 29-3rd reading Motion Ryan to approve Ordinance 2015-367 Approving Amended Planned Area Development ("PAD") for Tiffin Heights, Lot 29-3rd reading; seconded by Kahler. Discussion: NONE Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Resolution 2015-014 Accepting Woodfield Ridge-Part 5 Preliminary Plat Motion Ryan to approve Resolution 2015-014 Accepting Woodfield Ridge-Part 5 Preliminary Plat; seconded by Bartels. Discussion: Upton request to submit a timeline. Mayor advised will be in next agenda item Resolution 2015-015. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Resolution 2015-015 Accepting Woodfield Ridge-Part 5 Developers Agreement Upton request to have a 2 year timeline to start phase 6. Mike Roberts gave and option with the city holding a lien again future development if road isn’t in within 2 years under normal business. Motion Ryan 2nd Upton to amend sub-dividers agreement as discussed. All ayes, motion carried Motion Kahler to approve amended Resolution 2015-015 Accepting Woodfield Ridge-Part 5 Developers Agreement: seconded by Ryan. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Resolution 2015-019 Financing of Proposed Project to be undertaken by the City Establishing Compliance with Reimbursement Regulations under the Internal Revenue Code. Motion Ryan to approve Resolution 2015-019 Financing of Proposed Project to be undertaken by the City Establishing Compliance with Reimbursement Regulations under the Internal Revenue Code.; seconded by Upton. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Discussion and possible action regarding Development/Connection fees Discussion: no information has been worked up for this item. Mayor request to have tabled until we have spoken with Building Inspector with no date, but will make this retroactive to the first of the year. Motion Ryan to adjourn; seconded by Upton. All ayes, motion carried. Discussion and possible action regarding the Cost Estimate for Sewer Installation South of I-80 Discussion: Upton asked if this item is on current CIP. Mayor confirmed that yes it is currently on the approved CIP but it is a living document so we can change as needed. Council request to have this discussed on Budget meeting. No action needed. New Business Ordinance 2015-368 Water Ordinance Amendment-1st reading Motion Ryan to approve Ordinance 2015-368 Water Ordinance Amendment-1st reading; seconded by Kahler. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Discussion and possible action to Appoint a Replacement for the Remaining Term of the City Council Position that was Vacated by the Duly Elected Council Member Mark Petersen