K-4 - Title VI Non-Discrimination Agreement - Appoint Title VI Coordinator - North Park Road Improvements

After mediation is arranged, a written confirmation identifying the date, time and location of the mediation conference shall be sent to both parties. If possible, the mediation process should be completed within 30 calendar days of receipt of the discrimination complaint. This will assist in keeping within the 90 calendar-day time-frame of the written Notice of Final Action if the mediation is not successful. If resolution is reached under mediation, the agreement shall be in writing. A copy of the signed agreement shall be sent to the Iowa DOT’s Title VI program coordinator. If an agreement is reached, but a party to it believes his/her agreement has been breached, the non-breaching party may file another complaint. If the parties do not reach resolution under mediation, the LPA’s Title VI coordinator shall continue with the investigation. 9. Notice of Final Action: A written Notice of Final Action shall be provided to the complainant within 60 days of the date the discrimination complaint was filed. It shall contain: a) A statement regarding the disposition of each issue identified in the discrimination complaint and reason for the determination. b) A copy of the mediation agreement, if the discrimination complaint was resolved by mediation. c) A notice that the complainant has the right to file a complaint with the Iowa DOT, FHWA, USDOT or USDOJ within 30 calendar days after the Notice of Final Action, if she or he is dissatisfied with the final action on the discrimination complaint. The LPA’s Title VI coordinator shall provide the Iowa DOT’s Title VI program coordinator with a copy of this decision, as well as a summary of findings upon completion of the investigation. Should deficiencies be noted in the implementation of these discrimination complaint procedures by the LPA, the Iowa DOT’s Title VI program coordinator will work in conjunction with the LPA’s Title VI coordinator to review the information and/or provide technical assistance in the discrimination complaint process, mediation process, and/or investigation. 10. Corrective action: If discrimination is found through the process of a complaint investigation, the respondent shall be requested to voluntarily comply with corrective action(s) or a conciliation agreement to correct the discrimination. 11. Confidentiality: LPA and Iowa DOT Title VI program coordinators are required to keep the following information confidential to the maximum extent possible, consistent with applicable law and fair determination of the discrimination complaint. a) The fact that the discrimination complaint has been filed. b) The identity of the complainant(s). c) The identity of individual respondents to the allegations. d) The identity of any person(s) who furnished information relative to, or assisting in, a complaint investigation. 12. Record keeping: The LPA’s Title VI coordinator shall maintain a log of complaints filed that alleged discrimination. The log must include: a) The name and address of the complainant. b) Basis of discrimination complaint. c) Description of complaint. d) Date filed. e) Disposition and date. f) Any other pertinent information. All records regarding discrimination complaints and actions taken on discrimination complaints must be maintained for a period of not less than three years from the final date of resolution of the complaint.