Discussion and Consideration of Tiffin Recreation Center Rental Rates & Agreement – Motion to Approve — K-2

FACILITY & ROOM USE POLICIES Tiffin Recreation Center - City of Tiffin Parks & Recreation These policies are part of the Recreation Center Rental Agreement. Room-specific rules also apply to member and paid drop-in use where noted. GENERAL FACILITY USE FITNESS STUDIO • Rentals are for approved activities only. The person signing the The Fitness Studio is available for Tiffin Parks & Recreation programming and agreement must be at least 18 and is responsible for the group individual member and paid drop-in use when not otherwise scheduled. throughout the rental. • Scheduled Use Has Priority. Tiffin Parks & Recreation classes, programs, • Use only the space, equipment, amenities, entrances, and exits and scheduled activities have priority use of the studio. identified on the approved reservation or designated by staff. Rentals • Open Studio Use. When the studio is not scheduled, it may be available for may not be transferred, assigned, or sublet without Department individual member and paid drop-in use during Recreation Center operating approval. hours. • Reserved time includes setup, activity time, cleanup, and departure. • Class Setup & Transition. The studio may close before or after scheduled classes so instructors and staff can prepare, clean, or reset the room. Additional time may be charged at the applicable rate. • Equipment. Studio equipment must remain in the Fitness Studio unless staff • The City may stop unsafe or disruptive activities and may modify, authorizes otherwise and must be returned to its designated storage area relocate, or cancel a rental when necessary for safety, emergencies, after use. facility operations, or City programs. • Cleaning. Patrons should clean shared equipment after use with the • Supervise minors and participants, remain within posted capacity, and provided cleaning supplies. follow Recreation Center policies, posted rules, applicable laws, and • Audio & Technology. Recreation Center audio and technology equipment staff direction. may be used only by staff and authorized instructors. • Leave the area clean and orderly; place trash in designated receptacles • Instruction & Organized Activities. Private instruction, personal training, and remove decorations, food, and personal property. Report damage, organized classes, or group practices are prohibited unless approved by spills, unsafe conditions, or equipment problems immediately. Do not Tiffin Parks & Recreation. move or alter City furniture, fixtures, nets, goals, cages, or equipment • Food & Beverages. Food is prohibited. Water in a closed container is without staff approval. permitted. • Use appropriate footwear and equipment for activity areas. Food and Age Requirements beverages are restricted to approved areas; water is permitted where 16+ May use the Fitness Studio independently. allowed by facility rules. Independent use after completing the Youth Fitness • Smoking, vaping, tobacco products, illegal drugs, unauthorized 14–15 Orientation. controlled substances, and weapons of any kind are prohibited. Use after Youth Fitness Orientation and while accompanied Alcohol is permitted only when specifically authorized by the City for an 12–13 by an adult. approved event and allowed by law. Not permitted unless a Tiffin Parks & Recreation program or • The City is not responsible for lost, stolen, or damaged personal Under 12 class allows. property. COMMUNITY ROOM + KITCHENETTE GYM, COURTS, TURF & BATTING CAGES • Use is limited to the approved reservation. The responsible renter must • Reserved Space Only. Renters may use only the court area, equipment, and remain present throughout the rental. amenities included in the approved reservation. • Reserved time includes setup, decorating, event time, cleanup, and • Rental Time. The reservation time includes all setup, activity time, cleanup, departure. Do not enter early and vacate the room by the end of the and departure. Renters may not enter the reserved court before their reservation. scheduled start time and must leave promptly when the reservation ends. • Attendance may not exceed posted capacity. Children must be supervised at • Responsible Adult. The individual responsible for the reservation must be at all times. least 18 years old and remain present throughout the rental. • Food and non-alcoholic beverages are permitted. Remove all food, • Supervision. Renters are responsible for appropriately supervising minors beverages, decorations, and personal items at the end of the rental. and maintaining control of all participants and guests. • Clean tables, counters, and used kitchenette surfaces; place trash in • Court Setup & Equipment. Requests for volleyball nets, pickleball nets, designated receptacles; leave the room clean and orderly. basketball hoop adjustments, pitching machines, or other court/room setup • Tables, chairs, and Recreation Center equipment must remain in the room should be made in advance. Recreation Center equipment may not be unless staff approves otherwise and must be returned to the designated moved, adjusted, or removed without staff approval. arrangement or storage location. • Footwear. Clean, non-marking athletic shoes are required on the gym floor. • Decorations may not damage walls, doors, ceilings, windows, furniture, Wet, muddy, or damaging footwear is prohibited fixtures, or equipment. Nails, screws, staples, glitter, confetti, open flames, • Food & Beverages. Food is not permitted in the gym. Water in a closed and other materials that create damage or excessive cleanup are prohibited container is allowed. unless specifically approved. • Safe Use. Hanging on basketball rims, nets, divider curtains, volleyball • The rental does not include other Recreation Center amenities unless standards, or other equipment is prohibited. Activities that may damage the included in the approved reservation, birthday party package, membership, gym floor or create an unsafe condition are not allowed. or paid admission. • Conduct & Cleanup. Renters are responsible for the conduct of their group, BIRTHDAY PARTY PACKAGE proper use of equipment, cleanup of the reserved area, and any damage caused during the rental • Includes a 2-hour block of exclusive use of the Community Room + • Facility Access. A gym rental does not include access to other Recreation kitchenette and 1 hour of recreation activity time in one designated activity Center amenities unless specifically included in the reservation or otherwise space. permitted through membership or paid admission. • Standard pricing covers up to 20 guests. Parties over 20 guests must contact • General Rules. All renters and participants must follow posted Recreation the Recreation Center for arrangements and pricing. Center rules and staff instructions. • Reservations are offered in fixed 2-hour blocks on Saturdays and Sundays, subject to facility availability and operating hours. KEY RENTAL TERMS • $75 refundable damage deposit. The City may retain all or part of the deposit for damage, excessive cleaning, missing equipment, unauthorized use, or additional rental time; the renter remains responsible for costs exceeding the deposit. • Cancellation: 14+ days before the rental = full rental-fee refund less $10; 7–13 days = 50% refund; fewer than 7 days = no rental-fee refund. If the City cancels, the renter may reschedule or receive a refund. • Hold Harmless & Indemnification: The renter agrees to protect, defend, indemnify, and hold harmless the City of Tiffin, its officials, officers, employees, agents, and representatives from claims, demands, suits, judgments, and damages arising from third-party injury or property loss connected with the renter's use or occupancy of City property, to the extent permitted by law. • By signing Page 1, the renter acknowledges these Facility & Room Use Policies and all applicable Recreation Center rules and responsibilities. The signed agreement must be completed before payment is collected and the reservation is finalized. Rental Agreement revised 09/2026.