M-8 - CMReport - 11-16-23

______________________________________________________________________________ CITY OF TIFFIN CITY ADMINISTRATOR REPORT TO THE CITY COUNCIL November 16, 2023 • Assuming there are no additional comments on the attached draft of the Water System Q & A document, we will get it posted on the City’s website and Facebook page. • Attached are pages from the Budget Special Report from the Iowa League of Cities. I will go over this in more detail on Tuesday night and in a lot more detail during our budget process after the first of the year. However, the attached information talks about the changes to the property tax system as result of HF718, next year’s residential rollback percentage (46.3428% - lowest since FY 2007) Road Use Tax (RUT) projections and the change in Local Option Sales Tax (LOST) distribution. As I’ve mentioned before, the changes from the last legislative session will present challenges to our budget that we have not seen before. In the past, the council has typically designed one (maybe two) special meetings solely for discussion on the budget. Please be prepared to have at least that many meetings this year to cover and understand all that will need to go into this year’s budget. • Item I-3 – The Preliminary Plat approval for Prairie Heights is the existing Prairie Heights Residential OPD Development that is going through the platting process again to be able to create individual lots for each of the units within the OPD. This is something the City has approved with the last two subdivisions submitted for approval as it has to do with bank financing. Nothing else within the subdivision changes. However, since it’s an OPD, and per the ordinance is not considered a minor change, the approval needs to go back through Planning & Zoning and to the City Council. Brian Shay will be at the meeting to answer any questions. • Item L-3 – Included in the packet for the council’s review is the City’s Annual Financial Report. This document is due to the State on December 1st. Unlike the annual street report, TIF certifications and the budget, this report does not require council approval. The report just needs to be published and presented or distributed at a council meeting. • Just an FYI, the City’s Auditors were here last week to conduct the FY 2022-2023 audit. Everything went well and we should have a preliminary draft from BerganKDV within the next four weeks. They will be at the December 19th council meeting to give a short presentation of the process and findings. • Just a friendly reminder that I will be out of the office on Friday, November 17th through Wednesday, November 22nd. I will still be available though by e-mail, phone or text and will Teams into the Council Meeting on Tuesday night. • Just another friendly reminder, City Hall will be closed on Thursday, November 23rd and Friday, November 24th for Thanksgiving.