J-1 - Resolution 2024-003 - 28E Agreement - Springmier Library 2

RESOLUTION NO. 2024-003 28E AGREEMENT BETWEEN THE CITY OF TIFFIN AND CLEAR CREEK AMANA COMMUNITY SCHOOL DISTRICT THIS AGREEMENT, made and entered into this 28th day of February, 2024, between the City of Tiffin, hereinafter referred to as the City, and the Clear Creek Amana Community School District, hereinafter referred to as the District, WITNESSETH; WHEREAS, both the District and the City wish to continue to improve and expand library services for the school and the residents of the City; NOW, THEREFORE, it is mutually agreed: 1. The District will make the school library in Tiffin, known as the Springmier Community Library (“Facility”) and located at 311 W Marengo Rd, Tiffin, IA 52340 available to City of Tiffin Residents for the purposes of a shared Public Library. 2. The City will rent the Facility, for a total annual amount of $24,000. This amount includes, and the District is responsible for, the costs of all utilities, repair, maintenance, custodial and trash removal services, and technology supports for the Facility. The annual rent may be amended by written agreement of the parties. The District will invoice the City of Tiffin annually, due and payable each July 1 during the term of this Agreement. 3. The remaining balance of June 30, 2024, in the account for the Springmier Library fund will be sent to the City of Tiffin in July 2024. 4. The City will work as the liaison between the Springmier Library and the Clear Creek Amana Foundation. 5. Library Trustees (Library Board) will consist of eight members. Three (3) of those members are appointed by the City, and three (3) of those members are appointed by the District. The school librarian and the building principal shall be the other members. 6. The Library Board shall comply with the duties and responsibilities set out in Chapter 21 of the City of Tiffin Code of Ordinances. 7. The City shall employ appropriate personnel for the Facility, and such personnel shall be employees solely of the City and not of the District. The City shall be responsible for all employment matters including but not limited to hiring, compensation, and benefit decisions. The District will be consulted on hiring, dismissal, assignment of hours, and setting of wages, salaries and benefits for library staff. The City will be responsible for conducting appropriate background checks for new employees. 8. While the Public Library Director reports to the City, the Director will keep the District and Library Board apprised of pertinent information. The Public Library Director will ensure compliance with school policy and education laws. 9. INSURANCE. • Property. The District shall insure the Facility and its contents, except that the City shall carry insurance on its equipment in the Facility. The