M-10 - Public Expenditures Policy-2026 - DRAFT

Staff Recognition Events Costs related to staff recognition are allowable expenses, as detailed below. A. Allowable Expenses a. Food, non-alcoholic beverage and supply costs for up to three annual all-staff lunches. b. Modest gifts and awards (i.e. snacks, plaques, increments of paid time off) for certain recognitions as approved by the City Administrator’s Office. Type of Recognition Typical Limit (Best Practice) Notes General recognition / morale Up to $25 per employee per Tangible, low-value items (non- gift occurrence cash). Should align with modest recognition standards approved by the City Administrator. Service milestone / tenure Up to $400 based on Retirement gifts may include recommended cap by the IRS plaques, clocks, or similar. Retirement recognition event Up to $300 Food and supply costs for open houses are allowable; Alcohol is not permitted. Recognition award Up to $25 Must be modest in nature; non- cash; permitted only when approved by the City Administrator. Funeral Flowers Costs related to the purchase of funeral flowers or non-cash memorials (i.e.flowers,a garden stone, etc.) for the following are allowable expenses. A. Allowable costs a. Costs not to exceed $100. b. Funerals for employees, City Council members and Board and Commission members are allowable expenses. c. Funeral for employees’ spouses, parents, parent in-laws, children and grandchildren are allowable expenses. The City Administrator’s Office is responsible for approving this policy and for updates to this policy. 3