City spending: the payables lists
From the city's published payables lists, not official accounting. How these figures are built
The lists in the archive add up to $66,857,922, a lower bound, in 19,909 line items paid to 818 payees. 130 of the 135 lists add up to their printed total.
Spending by year
No payables lists in the archive for 2019, 2020: those years are blank, not zero. 2018 is partial (2 lists). Coverage below 100% (parsed lines ÷ printed totals): 2021 93%. Some scanned lists are missing pages or have OCR misreadings.
Table: spending by year
| Year | Paid | Lines | Lists | Coverage |
|---|---|---|---|---|
| 2026 (so far) | $24,389,295 | 4,154 | 21 | 100% |
| 2025 | $18,620,085 | 4,220 | 25 | 100% |
| 2024 | $8,828,001 | 3,693 | 24 | 100% |
| 2023 | $5,947,980 | 3,370 | 23 | 100% |
| 2022 | $4,008,496 | 1,694 | 15 | 100% |
| 2021 | $4,828,448 | 2,664 | 25 | 93% lower bound |
| 2020 | No lists in the archive | |||
| 2019 | No lists in the archive | |||
| 2018 (partial: 2 lists) | $235,617 | 114 | 2 | 100% |
Payee: MENARDS
MENARDS business
By year: 2018 $895; 2021 $1,996; 2023 $12,515; 2024 $5,286; 2025 $7,170; 2026 $10,835
Projects: Original Town Urbanization – Phase Two (paid on project), Water Treatment Plant Upgrades (paid on project)
Top descriptions: LUMBER $5.3k; NEW BALLFIELD SHELTER $4.7k; PARK SHELTER $3.7k; NEW BALL DIAMONDS DUGOUT $3k; LUMBER, BUILDING SPPLIES $2.5k; LUMBER, SCREWS $1.4k; BALLFIELD DUGOUT MATERIAL $1.2k; PARK SHELTER LUMBER $1.2k
By fund
| Fund | Paid | Bar, to scale |
|---|---|---|
| 001 General Fund | $2,509,135 | |
| 600 Water | $1,241,546 | |
| 608 WATER TREATMENT PLANT | $981,408 | |
| 339 Original Town PH3 | $757,461 | |
| 307 Park Road Paving | $607,706 | |
| 617 Sanitary Sewer Infrastructure Improvement | $529,187 | |
| 670 Recycling/Garbage | $487,093 | |
| 610 Sewer | $398,572 | |
| 110 Road Use Tax | $372,640 | |
| 337 Kimberlite Extension | $291,751 | |
| 335 Forevergreen Rd Pjt | $206,277 | |
| 344 PW - EQUIPMENT | $157,331 | |
| 112 Employee Benefit | $111,546 | |
| 333 Soccer Field Exp | $55,261 | |
| 320 Roundabout Park Rd | $39,081 | |
| 340 Recreation Center | $26,141 | |
| 607 Second Well | $19,943 | |
| 345 JOINT PUBLIC SAFETY BUILDING | $12,525 | |
| 342 Railroad Replacement | $12,475 | |
| 200 Debt Service | $4,350 | |
| 740 Storm Water | $3,573 | |
| 321 Original Town Urbanization | $3,000 |
By department
Line items 29 lines, $5,286
City staff and official reimbursements
Reimbursements the council approved on the payables lists for city employees and officials: mileage, travel and conferences, training and licenses, uniforms and gear, phones and supplies they paid for. Names are not shown; each line gives its purpose and links to the published list. Wages and payroll are not on the payables lists. $57,291.14 on 220 lines. Shown as one payee, City employee (reimbursement).
By year
| Year | Paid | Lines |
|---|---|---|
| 2018 | $13.66 | 1 |
| 2021 | $3,548.62 | 25 |
| 2022 | $2,978.40 | 12 |
| 2023 | $5,898.88 | 30 |
| 2024 | $8,906.56 | 47 |
| 2025 | $23,480.02 | 55 |
| 2026 | $12,465.00 | 50 |
By purpose
| Purpose | Paid |
|---|---|
| Training, tuition, certification and licenses | $28,480.96 |
| Mileage | $19,552.18 |
| Travel, meals and conferences | $3,300.85 |
| Other expense reimbursement | $2,640.58 |
| Uniforms, boots and safety gear | $1,579.34 |
| Supplies and purchases | $1,102.96 |
| Medical or wellness (details withheld) | $634.27 |
By department
| Department | Paid |
|---|---|
| 151 Fire department (training and gear) | $26,514.22 |
| 650 City hall and general government | $18,416.67 |
| 150 Fire department | $4,582.67 |
| 160 Emergency medical services | $3,742.01 |
| 810 Water utility | $1,040.94 |
| 431 Recreation | $720.25 |
| 610 Mayor | $680.68 |
| 520 Economic development | $406.20 |
| 410 Library | $404.00 |
| 430 Parks | $354.27 |
| 815 Sewer utility | $317.10 |
| 210 Streets (road use tax) | $82.49 |
| 170 Building and inspections | $15.98 |
| (no account) | $13.66 |
Resident programs and rebates
Rebates and incentives the city paid residents under its own programs, from the payables lists. Residents' names are never shown: each payment is listed as "Individual (refund/reimbursement)" with its program. Refunds and deposits are not programs and are not counted here.
| Program | Payments | Paid | By year | Lines |
|---|---|---|---|---|
| SQR rebates City of Tiffin Soil Quality Restoration rebate (SRF sponsored project); fund 332 |
92 | $102,298.17 | 2021: 88; $96,709.31 2022: 4; $5,588.86 |
every line |
Account numbers are fund-department-object. Fund names come from the Treasurer's reports and the lists; department names are read from the lists' account summaries. Data-quality report (JSON).
About these figures
Payments to private individuals (refunds, deposits, reimbursements, coaches and officials) are shown as one payee, "Individual (refund/reimbursement)", without names; reimbursements to city staff and officials (mileage, travel, training, uniforms …) are shown as "City employee (reimbursement)" with their purpose; the source page is still linked.
Data last updated November 7, 2026. Built from the archive's documents; see how the data is built.