Discussion and Consideration Special Event Application – Infuse Chruch’s Halloween Hike – Motion to Approve

City of Tiffin Special Events Permit Application APPLICATIONS MUST BE SUBMITTED 30 DAYS PRIOR TO EVENT EVENT INFORMATION: Event Name: ________________________________________ Halloween Hike 2025 Date of Event: ______________________________ October 18th, 2025 Description of Event: __________________________________ Community Event - Halloween Hike Time of Event: ______________________________ 2pm-7pm ___________________________________________________ Family friendly event with games and trick or treat. Location of Event: ___________________________ Auxiliary Fields/Baseball Fields ___________________________________________________ Size of Event: (Attendees) _____________________ 600+ people CONTACT INFORMATION: Event Contact Name: _________________________________ Thais Farrey Contact Phone: _____________________________ (319)512-2014 Contact Email: _________________________________ [email protected] _____ Event ON SITE Contact Name: ____________________ Taylor Getting _____ Contact Phone: _____________________________ (515)570-4404 Contact Email: ______________________________________ [email protected] LOGISTICS: Please provide maps Parking & Traffic Plan: __________________________________________________________________________________ Parking lots at Tiffin Auxiliary Fields and park in the grass / Vendors and Businesses setting up on the grass area Plan for Police Protection: (if needed) ______________________________________________________________________ N/A Plan for Restroom Facilities & Locations: ___________________________________________________________________ Porta Potty Plan for Setup/Take down: ______________________________________________________________________________ Volunteers will set up, tear down and clean up the park Temporary Sign Request: (if needed) ______________________________________________________________________ Tents (size, type and purpose of each tent): _________________________________________________________________ One to Two 20x30 tents for production FOOD VENDORS (Required to have active Mobile Food License Permit with City of Tiffin) ___________________________________________________________________________________________ TBD ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ _____ VENDORS (NON-FOOD, RIDES) ___________________________________________________________________________________________ Probably around 7-10 vendors (TBD) ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ _______ ADDITIONAL LICENSING: Proof of Insurance (Please attach): ________________________________________________________________________ Yes Alcoholic Beverage License, Name License will be under (Please attach): N/A __________________________________________ I certify that I am the person authorized to act on behalf of the event to request this permit and understand and agree to pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from use of public property and the public right of way, whether sustained by any person or persons, caused by accident or otherwise and shall defend as its own expense and on behalf of the City any claim against the City arising out of the use of public property and the public right of way and agree to follow all other ordinances that shall pertain including Ordinance 2006-277, City of Tiffin, Iowa. I understand that I will not erect any temporary signage for the event prior to City Approval of signage. ___________________________________________ Thais Farrey _________________________________________ 09/10/2025 Signature Date For City Use: Authorized City Signature: __________________________________ Date: ____________________________________ Copy to Applicant: _____ Johnson Co. Sheriff Notified: _____ Public Works Notified: _____ Tiffin Fire Notified: _____