Discussion and Consideration of Changing the Agreement for Service for Field Rental in the Parks & Recreation Department – Motion to Approve

HOLD HARMLESS and INDEMNIFICATION: Tournament Directors shall, and hereby agrees to, protect, defend, indemnify and hold harmless the City of Tiffin, its officers and employees from any and all claims, demands, suits, settlements, judgments, and damages of every kind and nature made, to include all costs associated with the investigation and defense of any claim, rendered or incurred by or on behalf of the City, its officers and employees, by reason of any injury or loss, including but not limited to, personal injury, including bodily injury or death, property damage, including loss of use and economic damages arising out of or in any way connected or associated with this Agreement or the use or occupancy of City property. INSURANCE REQUIREMENTS ➢ Tournament Director must provide Liability Insurance Certificate to the City TWO WEEKS prior to the first day of the first day of the tournament. If such certificate of insurance is not presented to the City, the tournament will be cancelled, and the deposit will not be returned. ➢ The facility user, at its own expense, shall procure and maintain during the time of use the following insurance to cover all risk which shall arise directly or indirectly from the user’s obligations and activities. o General Liability Insurance with limits of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. As a minimum, coverage for Premises, Operations, Products and completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of use of City property. o Qualifying Insurance: Policies shall be issued by insurers authorized to do business in the State of Iowa and currently having an A.M. Best Rating of “B” or better. All policies shall be occurrence form and not claims made form. The user shall be responsible for deductibles and self-insured retentions in their insurance policies. o Additional Insured: The City of Tiffin, its officers and employees shall be named as an additional insured on the liability insurance policy(s). o CERTIFICATE OF INSURANCE REQUIREMENTS ▪ A certificate of insurance must be provided to the CITY prior to the city granting approval to use City property. Certificates may be sent by e-mail, fax (319.545.4147, mail or delivery. ▪ In the description area of the certificate of insurance the user must be identified and what facility and dates the certificate covers. ▪ The following address must appear in the Certificate Holder section: City of Tiffin Parks and Recreation Department 300 Railroad St Tiffin, IA, 52340 TIFFIN PARKS & RECREATION DEPARTMENT RESPONSIBILITIES 1. Mow outfield grass on all diamonds and the grass between and around each diamond. 2. Install bases and pitching rubber / portable mounds on all diamonds to the renter’s specifications 3. Inform the contact person how to operate and clean any equipment renter is permitted to use during the rental period. 4. Provide trashcans / bags / hand soap and toilet paper. 5. If necessary, provide contact person with keys to building to access supplies. 6. Prior to the tournament, clean the concession room (if necessary), restrooms etc. 7. Reserve the City Park shelters to avoid conflict during your event at no charge to you. 8. Drag the field and chalk on Friday by 3pm. Saturday Night or early Sunday is available (if requested). Renter handles between games. 9. Renter will have access to chalk/field dry. 10. If you need field maintenance help, TPRD may be able to provide two workers at an additional $30/hr. Contact Parks & Recreation Director for more info. 11. Lights on diamonds #3 and #4 will be on by requested time. Lights will shut off by 10:30pm. 12. Provide all concessions for event unless otherwise agreed upon. TOURNAMENT DIRECTOR RESPONSIBILITIES 1. Provide adequate traffic and security control measures during tournament to insure the safety of participants, spectators and property. 2. Collect all supplies/equipment removed from site at the end of your rental day. 3. Assist with checking restrooms regularly during tournament and notify TPRD staff to replace soap, toilet paper, etc., as needed (if necessary). 4. Reimburse the City of Tiffin for lost, stolen or damaged equipment or property associated with the tournament, which is owned / rented by TPRD. 5. The tournament will provide all their own baseballs and other baseball related equipment unless agreed upon. Metal spikes are not allowed on the portable mounds or on the ball diamonds. 6. The tournament will provide its own umpires/officials. The umpire room / equipment room will be off limits to the renter. 7. Renter must provide Tiffin Parks & Recreation Department with a point of contact, including the individuals name, and cell phone number for during the tournament. 8. It is the tournament hosts responsibility to make sure dugouts and common areas are free of trash at the days end. Failure to do may 9. result in loss of deposit. PLEASE INITIAL _______ 10. Renters are required to adhere to all rules and regulations and conduct themselves in a sportsmanlike manner. Conduct will be a factor 11. in deciding subsequent year uses.