Reports from City Personnel — M.10

City of Tiffin - Mayoral Proclamation Request Policy Content Guidelines Proclamations should: • Be inclusive and respectful of the community’s diversity • Focus on education, awareness, or recognition • Avoid controversial or divisive topics • Reflect values that align with the City’s mission and community standards Presentation at City Council Meetings Proclamation requests are reviewed by City staff and the Mayor. The City will notify the requestor regarding if and when a proclamation will be issued and whether a presentation at a City Council meeting is available. If scheduled for presentation, the requesting organization or individual is encouraged to attend the meeting to receive the proclamation from the Mayor. A representative may be invited to offer brief remarks (2–3 minutes). Guidelines for Receiving a Proclamation at a Council Meeting • Proclamations are typically presented near the beginning of the meeting. Attendees are encouraged to arrive a few minutes early. • If you or someone in your group requires accommodations, please notify City staff in advance so arrangements can be made. • The Mayor may read all or a portion of the proclamation. Representatives will be invited forward to accept it and may bring others with them. • Representatives should briefly introduce themselves and others present, including names, titles, and organization. • If invited, representatives may provide brief comments (approximately 2–3 minutes). • After the presentation, attendees are welcome to remain for the meeting or depart at their convenience. Additional Information The City receives numerous requests and cannot guarantee approval or presentation timing. Approved proclamations may be included in City Council agendas, minutes, or other official records Contact City Clerk’s Office Abigail Hora, City Clerk 300 Railroad Street Tiffin, Iowa 52340 [email protected] 2