Minutes-08/03/2011

Subject for Approval) City of Tiffin Planning and Zoning Commission Kate Fitzgerald, Commission member called meeting to order at 6: 35 pm on Wednesday, August 3, 2011 at the Springmier Library. Roll call of Commission members present: Shawna Colvin, Kate Fitzgerald, Stephanie Surine and Peggy Upton. Absent: Melvin Reeve. Also present: Mayor Phillips, Council persons Jim Bartels and Travis Weipert. Motion made by Stephanie Surine and seconded Shawna Colvin for approval of Agenda as printed. All ayes. Absent Reeve. Motion made by Shawna Colvin and seconded by Kate Fitzgerald for approval of minutes of June 1, 2011 meeting with the correction to be noted of Council person Jim Bartels in attendance at June 1, 2011 meeting, not Council person Petersen as, noted in minutes. All ayes. Absent Reeve. New Business: Commission member Fitzgerald introduced new Commission member Peggy Upton. Peggy Upton made motion to nominate Kate Fitzgerald as Planning and Zoning Chairperson. Motion seconded by Shawna Colvin. All Ayes. Absent Reeve. Fitzgerald asked Mayor Phillips to outline the long range goals for the City of Tiffin. Mayor Phillips presented documents to Commission the long range goals for improvements approved by City Council. Phillips also explained results of most recent survey of resident wish list for improvements. Inquiries made of Commission to review issues and make possible suggestions to address for future planning. Old Business: Extensive review and discussion held on updating of revisions to the 1998- 218 Subdivision Ordinance regarding Storm Water Maintenance, Design Standard revisions for Storm Water Retention, Open Spices and Maintenance Agreements. City Engineer and City Attorney comments were reviewed in process. Motion lade by Shawna Colvin and seconded by Stephanie Surine to make recommendation to forward documents s revised by P & Z to City Council for approval and update to Ordinance. All Ayes. An inquiry was made on structure of Planning and Zoning and Board of Adjustments. It was explained that per Iowa Code, upon a city adopting a Zoning Ordinance, a Planning and Zoning Commission must be created and upon the creation of a Planning and Zoning Commission, a Board of Adjustments must be created to make independent on the issues qualifying as valid issues for decisions as per the Iowa Code. Motion made by Peggy Upton and seconded by Shawna Colvin for adjournment at 7:54pm. All Ayes. Submitted by: Ruth Demuth, City Clerk