Minutes-08/24/2011

TIFFIN CITY' COUNCIL SPECIAL MEETING Mayor Phillips called meeting to order at 6: 34pm., Wednesday, August 24, 2011 at Springmier Library. Roll Call of members present: Chris. Ball, Jim Bartels, Mark Petersen, Travis Weipert. Absent: Mike Gericke. Also present City Clerk Ruth Demuth and P& Z member Peggy Upton Motion by Council person Weipert and seconded by Council person Ball for approval of agenda. All Ayes. Absent: Gericke. Quotes for Asbestos Abatement for 251 W Marengo Rd and 320 Railroad St. were reviewed. Motion made by Council person Weipert and seconded by Council person Petersen to award the contract for the Asbestos Removal to Abatement Specialties for the amount of$ 5, 864. 00. Removal is required before the demolition of the city property for the Ireland Ave Extension Project. All Ayes. Absent: Mike Gericke. Motion made by Weipert and seconded by Bartels for adjournment at 6: 36pm. All Ayes. Absent: Gericke. TIFFIN CITY COUNCIL WORK SESSION, Mayor Phillips called special meeting to order at 6: 37pm., Wednesday, August 24, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, Travis Weipert. Absent: Mikie Gericke. Also present City Clerk Ruth Demuth and P& Z member Peggy Upton. Motion by Council person Petersen and seconded by Council person Ball for approval of agenda. All Oyes. Absent: Gericke. Steve Thompson and Doug DeBolt, representing MSA Professional Services, presented to Council members summary of their services they could provide to the City for Administrative and Engineering Services. Questions and inquiries exchanged. Kevin Stocker, representing CAM- PS, presented to Council summary of Administrative Services they could provide for the city and followed with questions and inquiries. Matt Klein and Nelson Olivier, representing neighbors in, Woodfield Ridge regarding retention pond improvements, presented additional information to Council members on ideas for improvements and possible lot line extensions for group for possible future conveyances of land around retention pond. Mayor Phillips agreed to forward information onto the City Attorney and City Engineer. Council members agreed to continue to proceed with soliciting proposals from contractors for improvements. Mark Portwood; Deer View Estates, presented additional ideas to Council and requested Council to consider his request for additional reimbursements for water and sewer improvements made in previous years. Portwood requested a release of retainage funds by the City in 2007. Mayor withheld Phillips stated he would contact the City Attorney on details of the retainage. Further discussion to be placed on September 2011 regular meeting agenda. Council person Weipert asked Council to consider making a change to the Zoning Standards to eliminate the requirement for neighbor agreements for fences or hedges installed on the property lines. Council agreed to pursue request and Weipert agreed to provide an amendment version to Planning and Zoning for review. Brief. discussion held on, city owned Lot# 48 in Timber Ridge. No new information received from Realtor. Report given on individuals requesting City to do additional mowing on lot. Mayor Phillips will contact Public Works. Council members discussed and reviewed the request made by a resident regarding parking on Redbird Run. Council members will continue, to review request.