Minutes-12/14/2011

TIEPIN CITY COUNCIL REGULAR MEETING Aayor Phillips called meeting to order at 6:30 pm on Wednesday, December 14, 2011 at Clear Creek Amana.Cafeteria. Roll Call of members present: Chris Ball, Jim Bartels, and Travis Weipert. Absent: Mike Gericke, Mark Petersen Also present were Attorney Steve Greenleaf, Engineer Doug Frederick, Brett Mehmen, Public Works, Peggy Upton, Planning & Zoning, Steve Berner and City Clerk Ruth Demuth. Motion by Bartels and seconded by Weipert for approval of Agenda as presented. All Ayes. Absent Mike Gericke , Mark Petersen. s Community Forum: John Schneider, Jon' s Ice Cream, inquired on IDOT decision on final designs for Ireland Avenue Extension in regards to accesses. Engineer Doug Frederick explained that IDOT had not made any decisions on the designs and accesses yet. Mayor Phillips assured Mr. Schneider that the city was aware of his need for accessibility of delivery`trucks for his business. Mayor Phillips gave an update on the fund raising efforts by the Community Fund. Johrison, County Sheriff's Deputy inquired of any issues for the Department that needed addressing. Darla Bartels summarized the planning status of the Tiffinfest Committee. It was mentioned that the sponsor request letters were ready for delivery. She spoke of a possible new feature of a rodeo being presented during the 2012 event. Motion made by Bartels and seconded by Weipert for approval and acceptance of the revenues and expenditures report. All Ayes. Absent: Mike Gericke and Mark Petersen. Old Business: Discussion on Fringe Area Planning tabled. No MSA representative present. Andrew Marsh, HR Green, presented a Professional Services Agreement for the Water Storage and Pressure Upgrade Project. Extensive discussion took place over the language and scope of agreement. Attorney Greenleaf explained his comments and suggested changes in the language. Council members requested changes be made and further discussion placed on next regular meeting in January 2012. Mayor Phillips suggested to Council members to consider discussion also held on the Water Main to the Industrial Park Project at this time. Engineer Frederick presented a concept drawing with an estimated cost. Council members also requested additional information from City Engineer Mike Hart for' January 2012 city council meeting: Mayor Phillips asked Attorney Greenleaf as requested at the November 2011 regular City Council meeting, of his irogress on the Conveyance of Land along Oakdale Blvd. and the parkland conveyance from the Villages Development. Attorney reported he had no new information to present to Council. Council members suggested he contact Villages attorney and express the City' s displeasure of inaction on completion of parkland conveyance. Progress on the reconstruction of the Depot was discussed. Council members were reminded of need to establish Capital Improvements Projects policy and organize projects for 2012- 2013 Budget fiscal year. New Business: Motion made by Ball and seconded by Weipert to read Resolution 2011- 58 69 title only. Council person Weipert introduced for approval Resolution 2011- 58 A Resolution Supporting and Approving the Revitalize Iowa' s Sound Economy( RISE) Grant Application For The Reconstruction of Ireland Avenue North From Interstate 80 Interchange To The Interstate Railroad Crossings and seconded by Bartels. Council person Ball reported on his efforts with MPO of Johnson County on developing grant application. Discussion held on scope of project, timelines and estimated costs for project. All Ayes. Absent: Mike Gericke and Mark Petersen. Motion made by Weipert and seconded. by Bartels for the approval of purchasing four additional sets of bleachers for City Park from All Inclusive Rec, LLC for$ 9, 300. 00. All Ayes. Absent: Mike Gericke and Mark Petersen. Motion made by Bartels and seconded by Weipert to read Resolution 2011- 59 by title only. Council person Weipert introduced for approval Resolution 2011- 59.A Resolution Approving Appointment of-An Interim City Clerkand Treasurer' For the City of Tiffin, Iowa, seconded by Council person Ball. Discussion held on appointing Adelia Madden to fill the interim period until Council so decides to change the position. Attorney Greenleaf suggested approval of resolution for continuum of city business upon the resignation of current City Clerk and Treasurer Ruth' Demuth on December 31, 2011 and re- appointment of position at regular January 2012 meeting. All Ayes. Absent: Mike Gericke and Mark Petersen. Council members requested not to hold December 2011 Work Session. Projects: Engineer Frederick reported on progress of Ireland Avenue Extension Project. Meeting with IDOT District officials scheduled on December 15, 2011' on' design plans. John Schneider asked Council to keep in mind' his inquiry ofthe access to his business. Council members assured Mr. Schneider that they were sensitive his inquiry on the access to his' business. Attorney Greenleaf reported on progress of property acquisitions for project. Rita Verry and Ralph Brown completed during past month. Attorney suggested that Council night consider discussing further property acquisitions in closed session at regular January 2012 Council meeting. k l•