Minutes-01/23/2013

Public Hearing Mayor Berner opened the public hearing on Adopting the 2009 International Fuel Gas Code, 2009 International Mechanical Code, 2009 International Plumbing Code, 2009 International Property Maintenance Code, and 2009 International Fire Code at 7: 28 p. m. Council Person Upton moved to open the public hearing, seconded by Ryan. All ayes. Motion carried. Building Inspector Shay discussed updating the Codes from 2006 to 2009 and all other Codes to current. No community input and no written comments received. Mayor Berner closed the public hearing at 7: 30 p. m. Motion by Upton, seconded by Ryan to close the public hearing. All ayes. Motion carried. Mayor Berner opened the public hearing on Amending the Municipal Code to include a Sewer Exception at 7: 30 p. m. Council Person Ryan motioned to open the public hearing, seconded by Upton. All ayes. Motion carried. No community input and no written comments received. Mayor Berner closed the public hearing at 7: 31 p. m. Motion by Bartels, seconded by Kahler to close the public hearing. All ayes. Motion carried. Resolution 2013 -012 Approving Site Plan Acreages for Charbon Farms LLC: Adding offices and a grain bin. Motion by Kahler to approve, seconded by Ryan. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays none. Resolution passed. Unfinished Business Annexation discussion: MSA worked with Council to provide talking points and the reasons to voluntarily annex into Tiffin. Some general topics: Comprehensive Plan, community character, taxes are the almost the same, advantageous for the city to point out nothing much would change vs. Coralville, dealing directly with the city and local. Council Person Phillips pointed out there is urgency in annexing this portion of land, Coralville has it listed in their Comp Plan to come across 380. Engineer Hart informed Council there was an attempt in the 90' s to annex this property; and through the courts, it had to be released. The county supports this annexation now. MSA will be forwarding information in a few days. Concession Stand discussion: Parks Employee Walls stated it will be on the south end of the trail to make barrier to the tracks. There will be satellite areas around the ball diamonds. The size will be a little smaller than the High School concession stand, but we will have a larger serving area, ample counter space and a food prep area. Council Person Ryan asked if there was water in the main area, Walls confirmed there will be a sink installed to wash their hands. Council Person Upton asked about storm shelter and Walls followed with the bathrooms could serve for that purpose. Building Inspector Shay indicated not to use the term storm shelter because if we don' t meet storm shelter requirement the City might be liable. There will also be additional concrete shelter like 10' X 10' that will be done in -house at a cost of around $ 1, 000 each that will be big enough to hold two tables. Mayor Berner wants the cost of getting sanitary sewer. Council Person Ryan suggested we get ahold of the Community Fund to help furnish the stand. Council Person Upton confirmed we can build the concession stand because the REAP swap has been completed. Engineer Hart reminded council there will have to be a public hearing and bidding. Motion by Ryan to approve to get drawings and a bid on construction on the design provided by Walls, seconded by Kahler. Ayes — Upton, Bartels, Ryan, Kahler Nay = Phillips. Motion passed. 2013 CIP list discussion: Mayor Berner created a bulleted listing of what could get done by June 30th -to spend the saved TIF funds. There should be one Resolution including all of these items to get done simultaneously because it is cheaper to get all done at once. One topic was the parking at the ball