Minutes-02/27/2013

to have a work session to discuss a city hall location, seconded by Bartels. Ayes = Phillips, Upton, Bartels, Ryan. Nays = Kahler. Motion passed. 210 Grant Street discussion and possible action: Administrator Jackson said a fair price for rental would be $ 1, 000 per month. The Attorney can do a monthly lease and wording of a 60 -day notice to vacate. Council Person Ryan made a motion to have the City Clerk and Mayor proceed to rent the property on a month -to -month basis with the help with the City Attorney for $ 1, 000 per month, seconded by Kahler. All ayes. Motion passed. Resolution 2013 -025 Eliminating one Public Works Part- Time Position and creating one Public Works Full -Time position with Medical and Dental Benefits: Mayor Berner indicated this Resolution is in response to the Council recommendation to move forward at the last meeting. Motion made by Kahler, seconded by Ryan to approve 2013 -025. Ayes =Phillips, Upton, Bartels, Ryan, Kahler. Nays =none. Motion passed. New Business Ordinance 2013 -324 Amending the Municipal Code of Tiffin, Iowa, Chapter 99, Sewer Usage Charge 1st System, to Include an Exception Under 99. 10 Payment of Bills — reading: Motion made by Bartels, seconded by Ryan to approve 2013 - 324. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = none. First reading passed. Resolution 2013 -026 Adopting the City of Tiffin' s Annual Budget: Motion made by Ryan, seconded by Kahler to approve 2013 -026. Ayes =Phillips, Upton, Bartels, Ryan, Kahler. Nays =none. Motion passed. Resolution 2013 -027 Delegating Responsibility to City Administrator /Clerk to Implement the Requirements of Chapter 22, Iowa' s Public Records Statute: Attorney suggested item should be tabled until the next meeting. Mayor Berner indicated the State Statute indicates a " reasonable amount of time" to complete requests for public records. Upton would like the FOIA form and Ordinance updated. Motion made by Upton to adjourn this item until the 03/ 13/ 13 meeting, seconded by Ryan. All ayes. Motion to adjourn passed. Resolution 2013 -028 Setting a Public Hearing to amend the Ordinance for allowing Hunting in Zoned areas R1E and R1A: Attorney made a request to table until the next council meeting. Council Person Phillips commented that R1A needs to have a minimum square footage indicated. Council Person Upton said the information in the Resolution is vague and needs to be more specific to be actually effective. Audit / Examination discussion and possible action: Administrator Jackson indicated that we can schedule our Audit / Examinations for the next three years. It would be most convenient to have them in December, when it is our slowest. Motion made by Ryan, seconded by Upton to approve an audit in December 2013 & exams the following years. All ayes. Motion passed. Resolution 2013 -029 Setting a Public Hearing to amend the Ordinance to allow for a late fee and an NSF fee: Motion made by Upton, seconded by Ryan to approve public hearing for 03/ 13/ 13. Ayes =Phillips, Upton, Bartels, Ryan, Kahler. Nays =none. Motion passed. Resolution 2013 -030 Setting a date for public hearing and letting of the 2013 Capital Improvement Projects: Motion made by Ryan, seconded by Upton to approve public hearing for 03/ 27/ 13.