Minutes-02/12/2014 (2)

CITY OF TIFFIN Work Session Meeting Wednesday, February 12, 2014 City Hall The Tiffin city council met in a work session on Wednesday, February 12, 2014 at City Hall. Mayor Berner called the meeting to order at 6: 33 PM. Roll Call: Joann Kahler, Mike Ryan, Jim Bartels, Mark Petersen. Peggy Upton arrived at 6: 35 PM. Absent: none. Also present: Brett Mehmen, Attorney Michael, Engineer Frederick, Administrator Jackson. Motion by Petersen to approve the agenda, seconded Ryan. Motion carried. HART FREDERICK CONSULTANTS: A letter was provided to Council by Hart Frederick Consultants ( HFC). In summary, HFC missed a deadline for the Ireland Avenue project in January. They will push forward to meet the February deadline. The delay does not affect bidding or construction, per Mayor Berner. COPIER: Mayor Berner put this on the agenda after he had to stand for a double sided copy job that took almost an hour. The current copier is inefficient. There is an original quote for$ 6, 500 and the thought was to wait for the July 1 budget, but it is felt we should move forward due to the inefficiency. Petersen questioned leasing, but that is not a good use of funds. Waown the current copier and will give it to Public Works. No further discussion. DISCUSSION TO AMEND BUILDING INSPECTOR CONTRACT FOR COMMERCIAL INSPECTIONS: Inspector Shay present. His current contract is $ 25/ hour for commercial construction. He would like to change it to 50% of the building permit fee, with City keeping the other fees. The main reason is that with all of the new projects including the school and the 12 plexes, he will have to hire someone. He will also have to increases his insurance to $ 10 million for the school. This will increase his premium from $ 40 to $ 400 a month. If he keeps the contract the way it currently is, he will lose money. Examples have been provided via emails to council. Berner & Ryan indicated that this would allow the City to know up front what their costs are with no surprises. Upton said it would be nice to track things to see if it does make sense. Shay added the examples he provided in the emails should address her concerns. DISCUSSION ON OCCUPANCY LOAD OF NEW CITY COUNCIL CHAMBERS: With tables and chairs in the room, limited to 55 people. With one table, there can be a maximum of 142 people which calculates to seven square feet per person. 29th MINUTES: Changes per Upton, on the January meeting; it was not a regular council meeting and was not at library. Minutes should be amended to reflect it was a special meeting and at the Tiffin Fire Station. Upton expressed concern about the discussion of capital improvements paragraph. She indicated one paragraph was inadequate to describe what was 1