Minutes-08/26/2015

TIFFIN - WORK SESSION — 8- 26- 15 The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 26, 2015 at 6: 30 p. m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler, Peggy Upton, Mike Ryan. Also present: City Administrator/ Clerk Boldt, Director of Public Works Mehmen, City Engineer Carhoff, Deputy City Clerk Platz, other visitors and the press. Agenda Additions/ Agenda Approval Motion by Bartels, second by Kahler to approve the agenda as presented. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None Update on WWTP Facility Upgrade from Hart -Frederick Randy - HFC Engineer- discussed the progress of the WWTP Facility Upgrade. Proceeding with the plan and preliminary design work for the WWTP Upgrade. Waiting on a few numbers from equipment manufacturers for the cost estimate. 1. 5 million for the cost of phase one, and 4 million for the construction during phase two for a total 5. 5 million. Phase 1 next spring next March and Phase 2 will be a year after that. Also discussed the rate study for the SRF approval process and the need for a new study to be done since the original study was based on vague numbers. Randy also talked about phase one and phase two and the difference in the work and timeline. Discussion of City Hall Personnel Job Descriptions for a Fulltime Building Official and Fulltime Utility Billing Clerk Doug Boldt gave a brief background on the job descriptions and the process that will be to come. Discussion/ Questions from Council Members regarding items on the Regular City Council Agenda Upton had some Corrections to 8- 12- 15 Minutes: Pg 4 - change the 2015- 094 to 2015- 098 Pg 5 - correct Urban Renewal spelling correction Mayor- Ordinance for R- iD housing- Gave background on the changes to the Ordinance. Mayor Berner discussed the reasoning for the change is to make homes more affordable. Other Business RISE question by Havens to High Development Rep — Daryl High - Is the developer going to be taking care of any cost overruns on both sides? Daryl explained that the developer will be taking care of any overruns. The only help the City will give is to apply for the RISE Grant. Adjournment Motion by Upton, second by Ryan to adjourn at 6: 58 PM. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None C7 1