I-2 - Resolution 2021-016 - Adoption of Amended and Restated Policies for Securities Disclosure

Appendix I Written Procedures for Preparing Official Statements 1. At the commencement of a financing, City Administrator shall develop or cause the City’s Finance Team to develop a plan for preparation of the official statement and a schedule that allows sufficient time for all required work, including appropriate review and participation by members of the Finance Team. 2. The City Administrator shall be responsible for managing the preparation process for the official statement, and shall obtain the assistance of other participants within the Issuer and engage legal and financial professionals, as necessary and appropriate. 3. The City Administrator shall be responsible for developing a program for coordinating staff review of the disclosure information, as necessary, and obtaining formal sign-off from staff on the disclosure documents. 4. The City Administrator shall ensure that any previous failure to fully comply with continuing disclosure obligations during the prior five-year period is disclosed in the official statement by reviewing compliance with all outstanding continuing disclosure agreements, reviewing continuing disclosure review documentation prepared by independent parties and contacting disclosure counsel to discuss any questions or concerns. 5. The Issuer’s governing body shall be given not less than 7 days to review an official statement prior to being asked to vote on its approval, absent extenuating circumstances. Elected representatives on the governing body shall be directed to contact City Administrator during the review period to discuss potential issues, concerns or comments on the official statement.