H-2 - Resolution 2023-036 - Policies and Procedures for SAFER Grant

f. Manages training for the volunteer fire department, including establishing and implementing documentation and record keeping practices, training programs and schedules, and manages and evaluates all non-certified instructors and Instructor I certified personnel pursuant to NFPA 1041; g. Manages the tuition assistance for higher education program and its grant activities. h. Other duties as assigned related to the 2021 SAFER Grant Award. These duties will remain with Fire Marshal/Code Enforcement Officer Erb and are specific to the person, not the position. 11. The Grant Administrator, Program Manager, City Clerk/Finance Officer, City Administrator, and fire department are hereby authorized to proceed as needed with all grant activities and operations including expenditure of grant funds to be reimbursed by FEMA or to be supplemented by the City. 12. The City will not supplant city funds with federal funds under the grant award. 13. Funds awarded for the employee salary activity under the grant award will be used to pay for the Program Manager (Fire Marshal Erb) who will perform additional duties as a result of the 2021 SAFER grant award. 14. The City will advance funds for the grant activities. The Grant Administrator, Program Manager, City Clerk/Finance Officer, and City Administrator are authorized to expend funds for purchases related to grant activities. The Program Manager will prepare reimbursement requests to FEMA monthly, or as needed, in coordination with the City Clerk/Finance Officer, and with review by the Grant Administrator. The Program Manager and City Clerk/Finance Officer will maintain and provide records and documentation in accordance with federal and state law, rules and regulations, including the 2021 Notice of Funding Opportunity (NOFO), and generally accepted accounting practices. 15. Stipends will be considered by the City Council pursuant to a separate resolution. 16. The fire department is hereby authorized to establish a duty officer program to provide for the periodic staffing and take-home use of the department’s command vehicle by volunteer members at the rank of Fire Chief, Assistant Fire Chief or Deputy Chief, or Captain. Minimum qualifications shall include IS/ICS 100, 200, 300, 400, 700, and 800, EMT, and Fire Officer I in accordance with NFPA 1021 or certification as a Fire Officer I within two (2) years of June 1, 2023, and a minimum of five (5) years’ experience as a fire officer in the fire service. If a duty officer is on duty or on call and insufficient trained personnel or no personnel respond for a call for service in the fire department’s district, the duty officer will respond or, if unavailable, will request mutual aid to respond if another agency is not responding. The fire department will implement and maintain a duty officer guideline not inconsistent with this resolution and consistent with the goals of the grant award. 5