Notes for the Work Session - 10-13-23

______________________________________________________________________________ CITY OF TIFFIN CITY ADMINISTRATOR REPORT TO THE CITY COUNCIL – NOTES FOR WORK SESSION ITEMS October 13, 2023 • Fire Chief Brad Hill will be at the work session to give his third quarter update. He would also like to have a discussion with the City Council about some upcoming purchases for the department. Below are the talking points Brad would like to discuss and seek some assistance/direction from the Council on the best way to potentially move forward with these items. o Fire Reporting Management Software – The Fire Department has been notified that as of January 1, 2024, our current reporting software will no longer meet minimum state requirements. To remain compliant with state requirements and position our department for continued future growth, our recommendation is to switch software providers. Annual cost for software is in the $10k range. This item will also be on the regular council agenda as it is time sensitive. o Thermal Imaging Camera – Up to $20,000 was included in this fiscal year’s budget to upgrade our thermal imaging cameras. I'd like the council's permission to secure quotes and spend no more than $20,000 on thermal imaging equipment to replace our outdated equipment. o Air Fill Station – As a reminder, during budget discussions for FY 23-24, funds were requested for a new air fill station to replace the 20+ year old fill station that is currently in use. Funds were put on hold pending a grant application that was recently denied. There is a need for a new air fill station. Estimated cost is $60,000 - $70,000. o SCBAs (air packs) – Our current SCBAs are nearing the end of their recommended life cycle. A quote has been obtained to replace current masks, packs, and air bottles with all new. Estimated cost is ~$175,000. o New Firetruck Equipment – When we take possession of the new firetruck, several items on the existing truck will need to be replaced as they've reached the end of their recommended life cycle. If possible, I'd like an increase in the FY 24-25 budget to cover the replacement costs. I'll have a ballpark cost later this year when we start discussing budgets. • Monday we will be touring the Recreation Centers in Northwood and Clear Lake. Both of these facilities won the Iowa League of Cities Community All-Star Awards for their respective population categories. The intent is to see the layouts, functionality and amenities these facilities offer as we continue to plan for a facility in Tiffin. We will have a full report during the work session.