M-8 - CMReport 123020 2

______________________________________________________________________________ CITY OF TIFFIN CITY ADMINISTRATOR REPORT TO THE CITY COUNCIL December 30, 2020 • With this being a short week, the development agreement that goes along with Item I-3 was not ready yet from Dorsey & Whitney. I anticipate getting it either on Thursday or Monday. Once I receive it, I will e-mail it to everyone as well as insert it into the electronic packet. • I have a phone call scheduled with Larry Gullet with Johnson County Conservation on Monday of next week. We will be talking about formalizing a cost sharing agreement for the rural section of Trail Phase 7. Now that we have received bids and generally know what the total costs of the project are estimated to be, we can now put that agreement together. I expect to have a draft for legal to review in January. We also discussed the portion of the existing Clear Creek Trail that will soon be annexed into the city limits. Normally, when something like that happens the City takes over the maintenance of the annexed section of trail. This can also be done with a simple agreement. • I have one other item I am working on and trying to complete for discussion in Tuesday’s work session. I would like to discuss with the council the convenience and surcharge fees for credit card, debit card and e-check utility payments. Now that we have completed the utility software transition, some of those fees have changed. I would like the council to review the charges and fees the City covers and the those that are passed along to the customer. I would like direction from the council as to whether or not to keep the current structure or to make changes to it. Again, I should have that breakdown to everyone on Monday. • Attached is an e-mail I received from Kim Casko who is the President and CEO of the Iowa City Area Business Partnership. The e-mail was sent to all existing members asking to potentially support those businesses impacted by Covid-19 and will not be able to be a member this year by contributing to a ‘Pay it Forward Fund’ and funding a membership for 2021. Below is the link from the e-mail to view the details and the specifics levels of support. https://member.iowacityarea.com/eventcalendar/Details/pay-it-forward-fund- 252257?sourceTypeId=Website • Just a friendly reminder of the holiday schedule for City Hall: Closed on Thursday, December 31st and Friday, January 1st.