I-2 - Council_Rules_ FINAL 2

a Council meeting. The purpose is to establish guidelines for the presentation of staff and/or council reports during any council meeting, ensuring clarity, efficiency, and compliance with the State of Iowa’s Open Meetings Laws. Department Heads shall provide updates on their respective departments during the council meetings. City Council Members and Staff should be concise and limited to a maximum of 5-10 minutes. City Council reports may encompass updates from any boards, commission, or committees attended by Council members, as well as concerns raised by residents and observations or concerns from the Council itself. Council members may ask questions to seek understanding and clarity but should refrain from deliberation or discussion. Reports presented at a council meeting should not require any discussion. Any item that necessitates discussion must be properly noticed and should be on the agenda. To ensure accuracy and essential archival requirements, all reports should be delivered to the City Administrator prior to EOB on Thursday before Tuesday’s meeting. In cases of emergent issues that arise unexpectedly, verbal reports may be given. Rule 38. Appointments to City Boards and Commissions. The following persons shall not be eligible for appointment to, or continued service on, City Boards and Commissions: 1. A Council Member's spouse, domestic partner or partner by cohabitation, children, step-children, children for whom the Council Member assumes parental responsibility, mother, father, son-in-law, daughter-in-law, mother-in-law, father-in- law, step-parent, brother, sister, step-sibling, half-sibling, brother-in-law, sister-in- law, grandparent and grandchildren, aunt, uncle, niece, nephew, first cousin, foster parent, foster child, persons who are parents of the same child, and persons with whom the employee is in an intimate relationship. 2. A current member of a City Board or Commission, unless dual or joint memberships are provided for in the resolution, ordinance, or statute which creates the Board or Commission to which appointment is being made. 3. A current member of a comparable County Board or Commission, unless dual or joint memberships are provided for in the resolution, ordinance, or statute which creates the Board or Commission to which appointment is being made. In addition, each application for reappointment to a City Board or Commission will be considered without regard to incumbency. Except in unusual circumstances, an individual should be limited to one reappointment to a full term in order to increase the opportunities for new applicants to serve. Furthermore, because it is in the best interest of the Council and all residents that Council Members remain unbiased in their decision-making processes and avoid situations which might foster bias in favor of a human service agency seeking Council funding on whose board the Council Member serves, no Council Member shall serve as a member of the governing board of any human service agency which is funded by, or anticipates requesting funding from, the City of Tiffin. 6