§ 18.02 Powers And Duties: General

The Clerk/Administrator must fulfill all the requirements of the Code of Iowa for Clerks and direct and administer such assistance as may prove necessary to conduct those affairs. In addition, the Clerk/Administrator will have the following duties and responsibilities:

(1) Implement, coordinate, administer the policies of the city council, provide for the enforcement and regulation of all ordinances, and ensure the effective provision of services in an efficient and professional manner.

(2) Develop the annual budget, prepare financial reports and records, and keep the council advised of the financial condition of the city. Prepare all financial and other reports as required by state, federal and local laws. Conduct business affairs of the city using standard practices and accounting methods for public finance.

(3) Coordinate the activities of all city departments and supervise the department heads. Evaluate job performance of all employees, oversee staff development and training, and make recommendations to the mayor about hiring, termination, promotion, demotion, compensation, and disciplinary actions. Investigate harassment and discrimination claims and claims of misconduct related to all city employees. Implement and coordinate a drug abuse prevention program in accordance with state and federal guidelines.

(4) Plan, formulate, and recommend short and long-range maintenance and capital improvement projects that will improve departmental effectiveness, efficiency, and environment.

(5) Solicit quotes and bids for goods and services and develop requests for proposals (RFP) as needed. Serve as the city's purchasing agent and supervise the purchase and receipt of materials and supplies.

(6) Supervise the construction, improvement, repair, and maintenance of all city properties and facilities and oversee all capital improvement projects, except as provided by the council in a separate agreement.

(7) Participate in the economic development of the city, serve as a zoning officer, and assist the council and the planning and zoning commission in implementing the comprehensive plan.

(8) Serve as the city's primary liaison in working with public and private agencies.

(9) Receive all inquiries, concerns and complaints voiced through residents of the city, elected officials, or other parties; and addresses, delegates or refers the issue to the council as required.

(10) Keep the mayor and council informed on all matters related to the city, including activities and progress toward council goals and policy objectives. Provide recommendations for consideration on all matters within the Clerk/Administrator's parameters.

(11) Perform all duties of the city clerk, as specified in the state code and city ordinance.

(12) Designate one or more employees to carry out the duties and responsibilities of the city administration office when the Clerk/Administrator is absent.

(13) Exercise such other powers and perform such other duties as directed by a majority vote of the City Council or as established by ordinance or statute.

The City Council will hire one or more assistant clerks to assist the Clerk/Administrator as the council deems necessary. Compensation and hours will be set by resolution of the Council. Assistant clerks will be hired as employees at will and will not be subject to annual appointment.

The Clerk (or, in the Clerk’s absence or inability to act, the Deputy Clerk) has the powers and duties as provided in this chapter, this Code, and the law.