City spending: the payables lists

From the city's published payables lists, not official accounting. How these figures are built

Every bill the council approved on its payables list ("Expense Approval Report"), 2021 to today plus one 2018 claims report, read line by line from the published lists. Pick a year, a payee, a fund or a department to filter. From revenue to payee: cash-flow chart.

The lists in the archive add up to $66,857,922, a lower bound, in 19,909 line items paid to 818 payees. 130 of the 135 lists add up to their printed total.

Spending by year

No payables lists in the archive for 2019, 2020: those years are blank, not zero. 2018 is partial (2 lists). Coverage below 100% (parsed lines ÷ printed totals): 2021 93%. Some scanned lists are missing pages or have OCR misreadings.

Table: spending by year

Payables total by year
Year	Paid	Lines	Lists	Coverage
2026 (so far)	$24,389,295	4,154	21	100%
2025	$18,620,085	4,220	25	100%
2024	$8,828,001	3,693	24	100%
2023	$5,947,980	3,370	23	100%
2022	$4,008,496	1,694	15	100%
2021	$4,828,448	2,664	25	93% lower bound
2020	No lists in the archive
2019	No lists in the archive
2018 (partial: 2 lists)	$235,617	114	2	100%

Search Fund Department From To Sort Reset

Payee: US FOODS, INC IOWA

US FOODS, INC IOWA business

$86,329 in 119 lines, May 3, 2022 to Nov 3, 2026, the payee's page

By year: 2022 $16,031; 2023 $20,771; 2024 $16,425; 2025 $17,698; 2026 $15,404

Top descriptions: CONCESSION STAND FOOD $53k; CONCESSIONS SUPPLIES $27k; CONCESSIONS FOOD $5k; CONCESSIONS $807; HALLOWEEN HIKE HOT DOGS/BUNS $337; CONCESSION FOOD $248

Top payees (matching lines)

Top payees
Payee	Paid	Bar, to scale

All payees (JSON)

By fund

Paid by fund
Fund	Paid	Bar, to scale
610 Sewer	$2,387,308

By department

Paid by department
Department	Paid	Bar, to scale
431 Recreation	$162,681

Line items 0 lines, $0

Line items, filtered
Date	Payee	Description	Account	Amount	Source
No lines match.

City staff and official reimbursements

Reimbursements the council approved on the payables lists for city employees and officials: mileage, travel and conferences, training and licenses, uniforms and gear, phones and supplies they paid for. Names are not shown; each line gives its purpose and links to the published list. Wages and payroll are not on the payables lists. $57,291.14 on 220 lines. Shown as one payee, City employee (reimbursement).

By year

Reimbursements by year
Year	Paid	Lines
2018	$13.66	1
2021	$3,548.62	25
2022	$2,978.40	12
2023	$5,898.88	30
2024	$8,906.56	47
2025	$23,480.02	55
2026	$12,465.00	50

By purpose

Reimbursements by purpose
Purpose	Paid
Training, tuition, certification and licenses	$28,480.96
Mileage	$19,552.18
Travel, meals and conferences	$3,300.85
Other expense reimbursement	$2,640.58
Uniforms, boots and safety gear	$1,579.34
Supplies and purchases	$1,102.96
Medical or wellness (details withheld)	$634.27

By department

Reimbursements by department
Department	Paid
151 Fire department (training and gear)	$26,514.22
650 City hall and general government	$18,416.67
150 Fire department	$4,582.67
160 Emergency medical services	$3,742.01
810 Water utility	$1,040.94
431 Recreation	$720.25
610 Mayor	$680.68
520 Economic development	$406.20
410 Library	$404.00
430 Parks	$354.27
815 Sewer utility	$317.10
210 Streets (road use tax)	$82.49
170 Building and inspections	$15.98
(no account)	$13.66

JSON

Resident programs and rebates

Rebates and incentives the city paid residents under its own programs, from the payables lists. Residents' names are never shown: each payment is listed as "Individual (refund/reimbursement)" with its program. Refunds and deposits are not programs and are not counted here.

Resident programs and rebates
Program	Payments	Paid	By year	Lines
SQR rebates City of Tiffin Soil Quality Restoration rebate (SRF sponsored project); fund 332	92	$102,298.17	2021: 88; $96,709.31 2022: 4; $5,588.86	every line

JSON

Account numbers are fund-department-object. Fund names come from the Treasurer's reports and the lists; department names are read from the lists' account summaries. Data-quality report (JSON).

About these figures

Figures are parsed from the payables lists, Treasurer's reports, receipts, pay applications and change orders the City of Tiffin published with its council agendas. They are not official accounting records. Every number links to the page it was read from; where a document's parsed lines do not add up to its printed total (coverage below 100%), the parsed amounts are a lower bound.
Payments to private individuals (refunds, deposits, reimbursements, coaches and officials) are shown as one payee, "Individual (refund/reimbursement)", without names; reimbursements to city staff and officials (mileage, travel, training, uniforms …) are shown as "City employee (reimbursement)" with their purpose; the source page is still linked.

Data last updated November 7, 2026. Built from the archive's documents; see how the data is built.