Discussion and Consideration of Pay Application #1 – Courts for Sports, Sand Volleyball Courts Project – Motion to Approve

AGENDA ITEM # K-5 AGENDA INFORMATION TIFFIN CITY COUNCIL COMMUNICATION DATE: November 26, 2025 AGENDA ITEM: Discussion and Consideration of Pay Application #1 – Courts for Sports, Sand Volleyball Courts Project ACTION: Approval Background The City of Tiffin contracted with Courts Fore Sports for the construction of two sand volleyball courts as part of the Recreation Center amenities. The work includes site preparation, drainage, sand installation, hardware, and related components. Current Pay Application • Invoice No.: 111925 • Date: June 24, 2025 • Scope: Full installation of two sand volleyball courts • Total Contract Amount: $51,714 • Deposit Paid: $0 • Balance Due: $51,714 • Notes: o Standard terms: 50% deposit, remainder at completion (negotiable). o Deduct $2,000 until spring for final billing after net installation/seeding. Work Included • Site preparation: tree removal, leveling, fine grading • Drainage: gravel base, perforated tile drains • Sand installation: estimated 12–16" depth (#0810 sand) • Hardware: aluminum poles, nets, line markers, pole pads • Weed barrier and finger drains • Machine hours for excavation and sand spreading Recommendation Staff recommends approval of Pay Application #1 to Courts Fore Sports in the amount of $51,714 for the installation of two sand volleyball courts. ATTACHMENTS: Pay Application 1