Resolution No. 2026-030 – A Resolution to Update the Petty Cash/Change Fund and Policies on Use Thereof — I.3

AGENDA ITEM # I-3 AGENDA INFORMATION TIFFIN CITY COUNCIL COMMUNICATION DATE: May 1, 2026 AGENDA ITEM: Resolution No. 2026-030 – A Resolution to Update the Petty Cash/Change Fund and Policies on Use Thereof ACTION: Motion Background The City maintains petty cash and change funds for City Hall and Parks & Recreation operations to allow for small purchases and to make change where cash is collected. Historically, the City has provided coin change as part of these transactions. Recently, the City’s financial institution has ceased providing pennies, and pennies are becoming increasingly uncommon in circulation. As a result, maintaining the ability to provide exact coin change is no longer practical or sustainable. This has prompted a review of existing petty cash and change fund policies. The proposed resolution improves consistency and transparency in cash handling practices and reflects modern banking limitations. Eliminating coin change reduces administrative burden and risk while still allowing residents flexible payment options through account credits or alternative payment methods. This update does not change the fundamental purpose of petty cash but ensures the policy is practical, enforceable, and aligned with current financial operations. Staff Recommendation Staff recommends approval of Resolution No. 2026-030, updating the Petty Cash and Change Fund policies to reflect current banking practices and operational needs. ATTACHMENTS: Resolution 1