Ordinances-2012-308

AN ORDINANCE REPEALING CHAPTER 18 OF THE TIFFIN CODE OF ORDINANCES AND ADOPTING A NEW CHAPTER 18 TO ESTABLISH THE POSITION OF CITY CLERK / ADMINISTRATOR. BE IT ENACTED BY THE CITY COUNCIL OF TIFFIN, IOWA: Section 1. Purpose. The purpose of this ordinance is to repeal existing Code of Ordinances Chapter 18 Establishing and Defining the Position of City Clerk/Administrator. Section 2. Revised Provisions. Establish the following in place of the repealed Chapter 18: Section 18.01 APPOINTMENT AND COMPENSATION. At the first meeting of the City Council in January of each year the council will appoint a City Clerk/Administrator to serve for a term of one year. Compensation for the position will be set by resolution of the council. Section 18.02 POWERS AND DUTIES: GENERAL. The Clerk/Administrator must fulfill all the requirements of the Code of Iowa for Clerks and direct and administer such assistance as may prove necessary to conduct those affairs. In addition, the Clerk/Administrator will have the following duties and responsibilities: (1) Implement, coordinate, administer the policies of the city council, provide for the enforcement and regulation of all ordinances, and ensure the effective provision of services in an efficient and professional manner. (2) Develop the annual budget, prepare financial reports and records, and keep the council advised of the financial condition of the city. Prepare all financial and other reports as required by state, federal and local laws. Conduct business affairs of the city using standard practices and accounting methods for public finance. (3) Coordinate the activities of all city departments and supervise the department heads. Evaluate job performance of all employees, oversee staff development and training, and make recommendations to the mayor about hiring, termination, promotion, demotion, compensation, and disciplinary actions. Investigate harassment and discrimination claims and claims of misconduct related to all city employees. Implement and coordinate a drug abuse prevention program in accordance with state and federal guidelines. (4) Plan, formulate, and recommend short and long-range maintenance and capital improvement projects that will improve departmental effectiveness, efficiency, and environment. (5) Solicit quotes and bids for goods and services and develop requests for proposals (RFP) as needed. Serve as the city's purchasing agent and supervise the purchase and receipt of materials and supplies. (6) Supervise the construction, improvement, repair, and maintenance of all city properties and facilities and oversee all capital improvement projects, except as provided by the council in a separate agreement. (7) Participate in the economic development of the city, serve as a zoning officer, and assist the council and the planning and zoning commission in implementing the comprehensive plan.