Ordinances-1975-71

ORDINANCE NO. 74 AN ORDINANCE CREATING THE OFFICE OF CITY CLERK - TREASURER AND NAMING THE DUTIES OF THE OFFICE. Be It Ordained by the Council of the City of Tiffin, Iowa: SECTION 1. There is hereby created the office of City Clerk-Treasurer to be appointed by the city council at the first meeting of January following a regular city election for a two-year term commencing on that date and continuing until a successor is appointed and qualified. SECTION 2. The city clerk-treasurer shall have the following duties: 1. Oaths. He shall administer oaths of office to any city officer who is required to give an oath. 2. Secretary. Attend all meetings of the council and its committees. He shall record and preserve a correct record of the proceedings of such meetings and post a summary of council proceedings immediately after each regular or special meeting, in the manner required by law. He shall post all ordinances immediately after passage and approval by council, and keep an ordinance book, authenticating each ordinance and certifying as to the time and manner of publication. 3. Accounting. He shall be the chief accounting officer of the city and; A) Keep separate accounts for every appropriation, department, public improvement or undertaking, in the manner provided by law. B) Keep an account of all cash, investments, accounts receivable and property received by, due to, or in the custody of the city and to give a receipt immediately upon cash coming into his hands specifying the date, from whom, for what account, and record each transaction in the correct fund as required by law, and council direction where not specified by law. C) Keep accounts for cash disbursed, purchase and contract commitments, and property disposed of or sold by the city, specifying the date and to whom paid and record each transaction in the correct fund as required by law, and council direction where not specified by law. D) Maintain the budgetary accounts required by law or rules of the city finance committee of the state, and as further directed by council as permitted by law. E) Prepare and publish all financial and budgetary reports required by law and the council, and the list of claims in the manner specified by law. 4. Custody of funds, the treasury. A) Immediately upon receipt of moneys to be held in his custody and belonging to the municipality deposit the same in banks selected by the council in amounts not exceeding the monetary limits authorized by the council. B) File the council's depository declaration with the county and state treasurers in January each year and at other times when necessary.