City Council Work Session & Regular Meeting - 3/11/2015

CITY OF TIFFIN — Agenda — Work Session 6: 00 p. m. - City Hall Wednesday, March 11, 2015 The City of Tiffin City Council met in a work session on Wednesday, March 11, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6: 14 M. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. Absent: none Also present: Interim Administrator Tim Long, Engineer Doug Frederick, Brett Mehmen and Deputy Clerk Ashley Jay -Platz. Motioned Bartels to approve agenda; seconded by Kahler. All ayes, motion carried. Discussion: Tim Long, Interim Administrator gave report on Budget for FY2016. Went line by line with council on the budget document. LOST has expired in 2013 and not in effect due to not passing in last NOV election. Tim advised that the current financials need to be cleaned up before being presented to Council so they are accurate. Discussion on having a work session at 6: OOpm on March 25th Council Meeting. Upton motioned to adjourn at 7: OOPM; seconded by Kahler. All ayes, motion carried CITY OF TIFFIN — Agenda — Council Meeting 7: 00 p. m. - City Hall Wednesday, March 11. 2015 The City of Tiffin City Council met in Regular Session on Wednesday, March 11, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7: 02 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens. Absent: none Also present: Interim Administrator Tim Long, Engineer Doug Frederick, Attorney Crystal Raiber and Deputy Clerk Ashley Jay -Platz Kahler motioned to amend agenda and bring item " M" to beginning of "XIII. New Business"; seconded by Upton. All ayes motion carried Havens motioned to approve amended agenda; seconded by Bartels. All ayes, motion carried. Dick Huff- request to have the sidewalk checked with standing water on Roberts Ferry Rd. PW Brett Mehmen will check into it. Deputy Clerk advised no one has come forward to take TiffinFest over. Council discussed using the money for a fireworks display potentially, other conversation discussed just skipping this year and maybe someone will take over if it is missed. Upton motioned to amend 2- 11: under approval of minutes. She requested to have " which she advised she did not actually say but that is what she meant" stricken from the minutes. 2- 11: under new business ordinance 2015- 368 to remove Deputy Clerk' s note " put of feb 25 agenda" 2- 25: under approval of payables she wanted to clarify her question was why McGladrey is sending bills when there is a contract in place and should be covered by the monthly bill. Ryan seconded the amendment of minutes. All ayes, motion carried. Ryan motioned to approve amended February 4th 11th, 18th, and 25th minutes; seconded by Kahler. All ayes, motion carried. All in favor of minutes as amended. Ryan motioned to approve payables; seconded by Kahler. All ayes, motion carried. Reports A. Attorney - Crystal- most items are on the agenda. B. Engineer - Doug- Discussion about detours from IDOT interchange. His concerns with Ireland avenue construction going on when the IDOT might possibly start. Mayor discussed will be meeting with IDOT soon. Mayor had a question about Ireland Ave when contractors will be showing up . March 23rd at the latest potentially. He also had a question about the I& I phase 0. C. Public Works - Brett- Rental Property- repair the radiator and serve pro had to take care of the room that was covered in water. Took the basketball hoop nets due to an accident that happened today 3- 11- 15. Two applicants for the Concession Stand. D. Council Members - None