Minutes-08/12/2015

The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 12, 2015 at 6: 00 p. m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Bartels, Havens, Kahler, Upton. Absent: Ryan. Also present: City Administrator/ Clerk Boldt, Director of Public Works Mehmen, City Engineer Frederick, City Attorney Michael, Deputy City Clerk Platz, other visitors and the press. Agenda Additions/ Agenda Approval Motion by Kahler , second by Havens to approve the agenda as presented. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler Nay: None Absent: Ryan Review of HBK Final Report for Master Plan for Park & Recreation Capital Improvements Rob Decker — HBK Engineers — City Parks Plan- Presented the Final Report and went over the changes made from the last draft. He discussed the future possibilities of creating a town square. Will give Doug updated addendums for the Master Plan for Park & Recreation Capital Improvements. Discussion of City Hall Personnel — Fulltime Building Official and Fulltime Utility Billing Clerk Doug Boldt — City Administrator- Gave a background on the reasoning as to why more personnel is needed. Doug also discussed how the position will be funded and if for some reason growth quits how he would handle the flexibility of Building Official to be able help with Public Works or a potential in Rental Property Inspections policy. Discussion on the Utility Billing Clerk bringing the position to fulltime. Discussion of Change in Open Hours of City Hall Doug Boldt discussed the hours of operation for City Hall. Discussion/ Questions from Council Members regarding items on the Regular City Council Agenda Al Havens — had a question about the Engineers fee when doing building permits and site plans review. Peggy Upton - R- 113 zoning- had a question about incompatible uses. Mayor Berner discussed what P& Z thoughts for this zoning. Other Business Discussion about the TIF qualification process and the approval process with the scoring matrix. Adjournment With no further business to come before the council a Motion to adjourn was made by Bartels, second by Upton. Motion passed unanimously. Aye: Bartels, Havens, Kahler, Upton Nay: None Absent: Ryan