Cash-flow reconciliation, FY2025 (July 2024 – June 2025)
Compiled from the payables lists and Treasurer's reports the City of Tiffin published with its council agendas; not official accounting. Every figure links to the page it was read from. Where a payables list's parsed lines do not reach its printed total the spending is a lower bound, and months without a Treasurer's report in the archive are missing from the revenue.
$12,651,795revenue As printed, 11 of 12 months; ≈ $1,151,029 of it transfers between funds Estimate
$5,414,032borrowing Derived
$13,256,943Treasurer's expenses As printed
$8,848,073vendor payments, same months Derived
$5,032,152spent without a vendor bill Derived
$9,058,657kept in the funds (incl. unspent borrowing) Derived
Months without a Treasurer's report are left out of both sides: 2025-05 ($1,265,227 of vendor payments).
By fund
| Fund | Revenue | of which transfers in | Borrowing | Treasurer's expenses | Vendor payments | Spent without a vendor bill | Debt service (paying agent) | Transfers to other funds | Payroll and benefits (estimate) | TIF developer rebates | Unclassified (not on vendor bills) | Unspent borrowing (still in the fund) | Kept in fund balances | From balance | Change in balance (printed) |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 001 General Fund | $3,598,026 | $2,815,037 | $1,766,410 | $1,048,627 | $1,012,988 | $848 | $34,791 | $782,989 | $782,987 | ||||||
| 121 Local Option Sales Tax | $872,788 | $50,601 | $0 | $50,601 | $50,601 | $822,187 | $822,187 | ||||||||
| 125 TIF | $1,972,591 | $1,277,403 | $0 | $1,277,403 | $1,036,899 | $240,504 | $695,188 | $695,188 | |||||||
| 200 Debt Service | $1,895,758 | $938,057 | $302,166 | $2,350 | $299,816 | $299,816 | $1,593,592 | $1,593,592 | |||||||
| 316 GO Bonds | $56,394 | $0 | $0 | $56,394 | $56,394 | ||||||||||
| 610 Sewer | $1,343,778 | $800,385 | $306,954 | $493,431 | $217,408 | $276,023 | $543,393 | $543,393 | |||||||
| 670 Recycling/Garbage | $477,723 | $463,688 | $463,688 | $14,035 | $14,035 | ||||||||||
| 740 Storm Water | $114,685 | $4,022 | $4,022 | $110,662 | $110,662 | ||||||||||
| Total (ties to the chart) | $12,651,795 | $1,151,029 | $5,414,032 | $13,256,943 | $8,848,073 | $5,032,152 | $810,949 | $1,793,360 | $2,018,837 | $241,352 | $167,653 | $4,440,217 | $4,618,441 | $4,873,056 | $5,336,876 |
Spent without a vendor bill = Treasurer's expenses − vendor payments (when positive), split into the parts to its right; kept = money in − vendor payments − spent without a vendor bill. "Change in balance" adds each month's printed actual ending minus beginning balance; it differs from "kept" where the report's arithmetic includes asset and liability changes, and fund 340 prints an actual ending of 0.
By fund and month
001 General Fund: $1,831,616 not on vendor bills
Payroll and benefits (estimate) $1,012,988 Estimate · TIF developer rebates $848 Estimate · Unclassified (not on vendor bills) $34,791 Derived · Kept in fund balances $782,989 Derived
| Report | Revenue | Borrowing | Treasurer's expenses | Vendor payments | Difference | Classified as | Change in balance | Source |
|---|---|---|---|---|---|---|---|---|
| 2024-07 | $156,267 | $569,574 | $464,956 | $104,618 | payroll benefits $104,618 (estimate) | −$413,307 | page | |
| 2024-08 | $161,966 | $315,430 | $204,936 | $110,494 | payroll benefits $110,494 (estimate) | −$153,465 | page | |
| 2024-09 | $142,240 | $227,286 | $156,897 | $70,389 | payroll benefits $70,389 (estimate) | −$85,047 | page | |
| 2024-10 | $1,361,055 | $202,456 | $103,283 | $99,172 | payroll benefits $99,172 (estimate) | $1,158,599 | page | |
| 2024-11 | $85,919 | $270,398 | $155,488 | $114,909 | payroll benefits $114,909 (estimate) | −$184,478 | page | |
| 2024-12 | $68,057 | $214,711 | $146,589 | $68,122 | payroll benefits $68,122 (estimate) | −$146,655 | page | |
| 2025-01 | $69,791 | $221,380 | $89,664 | $131,715 | payroll benefits $96,076 (estimate); rebates $848 (medium); unclassified $34,791 | −$151,589 | page | |
| 2025-02 | $38,719 | $165,731 | $92,945 | $72,785 | payroll benefits $72,785 (estimate) | −$127,011 | page | |
| 2025-03 | $124,171 | $160,694 | $87,880 | $72,814 | payroll benefits $72,814 (estimate) | −$36,523 | page | |
| 2025-04 | $1,206,421 | $243,813 | $129,485 | $114,329 | payroll benefits $114,329 (estimate) | $962,608 | page | |
| 2025-06 | $183,420 | $223,565 | $134,286 | $89,278 | payroll benefits $89,278 (estimate) | −$40,145 | page |
121 Local Option Sales Tax: $872,788 not on vendor bills
Transfers to other funds $50,601 Derived · Kept in fund balances $822,187 Derived
| Report | Revenue | Borrowing | Treasurer's expenses | Vendor payments | Difference | Classified as | Change in balance | Source |
|---|---|---|---|---|---|---|---|---|
| 2024-07 | $98,248 | $0 | $0 | $0 | $98,248 | page | ||
| 2024-08 | $91,951 | $0 | $0 | $0 | $91,951 | page | ||
| 2024-09 | $74,205 | $0 | $0 | $0 | $74,205 | page | ||
| 2024-10 | $90,814 | $0 | $0 | $0 | $90,814 | page | ||
| 2024-11 | $75,667 | $0 | $0 | $0 | $75,667 | page | ||
| 2024-12 | $68,805 | $50,601 | $0 | $50,601 | transfers $50,601 (high) = worksheet 121-910-6910 | $18,204 | page | |
| 2025-01 | $113,135 | $0 | $0 | $0 | $113,135 | page | ||
| 2025-02 | $60,140 | $0 | $0 | $0 | $60,140 | page | ||
| 2025-03 | $72,451 | $0 | $0 | $0 | $72,451 | page | ||
| 2025-04 | $71,046 | $0 | $0 | $0 | $71,046 | page | ||
| 2025-06 | $56,326 | $0 | $0 | $0 | $56,326 | page |
125 TIF: $1,972,591 not on vendor bills
Transfers to other funds $1,036,899 Estimate · TIF developer rebates $240,504 Estimate · Kept in fund balances $695,188 Derived
| Report | Revenue | Borrowing | Treasurer's expenses | Vendor payments | Difference | Classified as | Change in balance | Source |
|---|---|---|---|---|---|---|---|---|
| 2024-07 | $0 | $0 | $0 | $0 | $0 | page | ||
| 2024-08 | $0 | $0 | $0 | $0 | $0 | page | ||
| 2024-09 | $70,217 | $0 | $0 | $0 | $70,217 | page | ||
| 2024-10 | $1,014,610 | $0 | $0 | $0 | $1,014,610 | page | ||
| 2024-11 | $30,471 | $36,667 | $0 | $36,667 | transfers $36,667 (high) = worksheet 125-910-6910 | −$6,196 | page | |
| 2024-12 | $3,802 | $1,000,232 | $0 | $1,000,232 | transfers $1,000,232 (medium) | −$996,430 | page | |
| 2025-01 | $18,756 | $0 | $0 | $0 | $18,756 | page | ||
| 2025-02 | $3,155 | $0 | $0 | $0 | $3,155 | page | ||
| 2025-03 | $14,967 | $0 | $0 | $0 | $14,967 | page | ||
| 2025-04 | $807,647 | $0 | $0 | $0 | $807,647 | page | ||
| 2025-06 | $8,966 | $240,504 | $0 | $240,504 | rebates $240,504 (medium) | −$231,538 | page |
200 Debt Service: $1,893,408 not on vendor bills
Debt service (paying agent) $299,816 Derived · Kept in fund balances $1,593,592 Derived
| Report | Revenue | Borrowing | Treasurer's expenses | Vendor payments | Difference | Classified as | Change in balance | Source |
|---|---|---|---|---|---|---|---|---|
| 2024-07 | $2,143 | $0 | $0 | $0 | $2,143 | page | ||
| 2024-08 | $0 | $0 | $0 | $0 | $0 | page | ||
| 2024-09 | $34,399 | $1,200 | $1,200 | $0 | $33,199 | page | ||
| 2024-10 | $483,554 | $0 | $0 | $0 | $483,554 | page | ||
| 2024-11 | $59,592 $59,592 transfers in (est.) | $299,816 | $0 | $299,816 | debt service $299,816 (high) | −$240,225 | page | |
| 2024-12 | $856,654 $856,654 transfers in (est.) | $550 | $550 | $0 | $856,104 | page | ||
| 2025-01 | $13,549 $13,549 transfers in (est.) | $0 | $0 | $0 | $13,549 | page | ||
| 2025-02 | $2,488 | $0 | $0 | $0 | $2,488 | page | ||
| 2025-03 | $16,674 | $600 | $600 | $0 | $16,074 | page | ||
| 2025-04 | $418,443 | $0 | $0 | $0 | $418,443 | page | ||
| 2025-06 | $8,263 $8,263 transfers in (est.) | $0 | $0 | $0 | $8,263 | page |
316 GO Bonds: $56,394 not on vendor bills
Kept in fund balances $56,394 Derived
| Report | Revenue | Borrowing | Treasurer's expenses | Vendor payments | Difference | Classified as | Change in balance | Source |
|---|---|---|---|---|---|---|---|---|
| 2024-07 | $8,782 | $0 | $0 | $0 | $8,782 | page | ||
| 2024-08 | $6,756 | $0 | $0 | $0 | $6,756 | page | ||
| 2024-09 | $6,996 | $0 | $0 | $0 | $6,996 | page | ||
| 2024-10 | $7,010 | $0 | $0 | $0 | $7,010 | page | ||
| 2024-11 | $6,273 | $0 | $0 | $0 | $6,273 | page | ||
| 2024-12 | $6,394 | $0 | $0 | $0 | $6,394 | page | ||
| 2025-01 | $6,729 | $0 | $0 | $0 | $6,729 | page | ||
| 2025-02 | $1,734 | $0 | $0 | $0 | $1,734 | page | ||
| 2025-03 | $1,923 | $0 | $0 | $0 | $1,923 | page | ||
| 2025-04 | $1,864 | $0 | $0 | $0 | $1,864 | page | ||
| 2025-06 | $1,933 | $0 | $0 | $0 | $1,933 | page |
610 Sewer: $1,036,824 not on vendor bills
Transfers to other funds $217,408 Estimate · Payroll and benefits (estimate) $276,023 Estimate · Kept in fund balances $543,393 Derived
| Report | Revenue | Borrowing | Treasurer's expenses | Vendor payments | Difference | Classified as | Change in balance | Source |
|---|---|---|---|---|---|---|---|---|
| 2024-07 | $117,835 | $47,028 | $22,886 | $24,142 | payroll benefits $24,142 (estimate) | $70,807 | page | |
| 2024-08 | $132,499 | $77,699 | $43,155 | $34,544 | payroll benefits $34,544 (estimate) | $54,800 | page | |
| 2024-09 | $122,295 | $52,950 | $31,044 | $21,906 | payroll benefits $21,906 (estimate) | $69,345 | page | |
| 2024-10 | $132,726 | $38,980 | $16,577 | $22,402 | payroll benefits $22,402 (estimate) | $93,747 | page | |
| 2024-11 | $127,624 | $255,348 | $20,146 | $235,202 | payroll benefits $27,418 (estimate); transfers $207,784 (medium) | −$127,724 | page | |
| 2024-12 | $123,448 | $51,357 | $28,845 | $22,512 | payroll benefits $22,512 (estimate) | $72,092 | page | |
| 2025-01 | $112,153 | $83,508 | $49,994 | $33,513 | payroll benefits $23,889 (estimate); transfers $9,624 (medium) | $28,645 | page | |
| 2025-02 | $116,527 | $46,305 | $22,050 | $24,255 | payroll benefits $24,255 (estimate) | $70,222 | page | |
| 2025-03 | $119,191 | $47,605 | $23,173 | $24,432 | payroll benefits $24,432 (estimate) | $71,586 | page | |
| 2025-04 | $114,975 | $52,741 | $28,129 | $24,612 | payroll benefits $24,612 (estimate) | $62,235 | page | |
| 2025-06 | $124,505 | $46,866 | $20,955 | $25,911 | payroll benefits $25,911 (estimate) | $77,639 | page |
670 Recycling/Garbage: $14,035 not on vendor bills
Kept in fund balances $14,035 Derived
| Report | Revenue | Borrowing | Treasurer's expenses | Vendor payments | Difference | Classified as | Change in balance | Source |
|---|---|---|---|---|---|---|---|---|
| 2024-07 | $42,314 | $41,080 | $41,080 | $0 | $1,234 | page | ||
| 2024-08 | $41,369 | $41,115 | $41,115 | $0 | $254 | page | ||
| 2024-09 | $43,798 | $41,676 | $41,676 | $0 | $2,122 | page | ||
| 2024-10 | $42,267 | $41,756 | $41,756 | $0 | $511 | page | ||
| 2024-11 | $42,869 | $41,978 | $41,978 | $0 | $890 | page | ||
| 2024-12 | $44,858 | $42,217 | $42,217 | $0 | $2,641 | page | ||
| 2025-01 | $42,099 | $42,424 | $42,424 | $0 | −$326 | page | ||
| 2025-02 | $44,862 | $42,498 | $42,498 | $0 | $2,364 | page | ||
| 2025-03 | $45,359 | $42,534 | $42,534 | $0 | $2,824 | page | ||
| 2025-04 | $43,585 | $42,744 | $42,744 | $0 | $841 | page | ||
| 2025-06 | $44,343 | $43,664 | $43,664 | $0 | $679 | page |
740 Storm Water: $110,662 not on vendor bills
Kept in fund balances $110,662 Derived
| Report | Revenue | Borrowing | Treasurer's expenses | Vendor payments | Difference | Classified as | Change in balance | Source |
|---|---|---|---|---|---|---|---|---|
| 2024-07 | $10,138 | $0 | $0 | $0 | $10,138 | page | ||
| 2024-08 | $10,132 | $0 | $0 | $0 | $10,132 | page | ||
| 2024-09 | $10,244 | $0 | $0 | $0 | $10,244 | page | ||
| 2024-10 | $10,178 | $3,572 | $3,572 | $0 | $6,605 | page | ||
| 2024-11 | $10,575 | $0 | $0 | $0 | $10,575 | page | ||
| 2024-12 | $10,651 | $0 | $0 | $0 | $10,651 | page | ||
| 2025-01 | $10,414 | $0 | $0 | $0 | $10,414 | page | ||
| 2025-02 | $10,367 | $0 | $0 | $0 | $10,367 | page | ||
| 2025-03 | $10,977 | $0 | $0 | $0 | $10,977 | page | ||
| 2025-04 | $10,467 | $0 | $0 | $0 | $10,467 | page | ||
| 2025-06 | $10,541 | $450 | $450 | $0 | $10,091 | page |
What "not on vendor bills" means
Of $14,090,809 not on vendor bills in FY2025 (July 2024 – June 2025), $5,032,152 was spent in ways the payables lists do not show (bond payments, transfers, payroll, developer rebates) and $9,058,657 was not spent: it stayed in the funds, mostly as borrowing not yet used.
| Part | Amount | Basis |
|---|---|---|
| Debt service (paying agent) | $810,949 | Derived high confidence |
| Transfers to other funds | $1,793,360 | Estimate medium confidence |
| Payroll and benefits (estimate) | $2,018,837 | Estimate medium confidence |
| TIF developer rebates | $241,352 | Estimate medium confidence |
| Unclassified (not on vendor bills) | $167,653 | Derived |
| Unspent borrowing (still in the fund) (not spent) | $4,440,217 | Derived high confidence |
| Kept in fund balances (not spent) | $4,618,441 | Derived medium confidence |
| Total not on vendor bills | $14,090,809 | Derived |
The arithmetic, fund by fund
- For each fund, over the months with a Treasurer's report:
- money in = revenue + borrowing (Treasurer's revenue column)
- spent without a vendor bill = Treasurer's expenses − vendor payments (when positive)
- kept = money in − vendor payments − spent without a vendor bill (when positive)
- not on vendor bills = spent without a vendor bill + kept; spending beyond the money in is drawn from the fund's balance
What is estimated
- Estimates: Transfers to other funds, Payroll and benefits (estimate), TIF developer rebates. Payroll and benefits are modeled from the budget worksheets, not read from a payroll register; transfers and rebates that no worksheet prints to the dollar are placed by month and fund.
- "Transfers from other funds (internal)": $1,151,029 of the $1,793,360 transferred out is matched to a debt fund's revenue the same month and is not counted as revenue; the receiving fund of the other $642,330 is not identified, so it is still inside the revenue total (counted twice). Estimate
- Months left out of both sides (no Treasurer's report): 2025-05; $1,265,227 of vendor payments in those months is not in the chart.
- Fund 340 Recreation Center prints an actual ending balance of 0 in 5 report(s) while its calculated ending balance reaches $-335,714 (2025-06). source
Questions open for the City Clerk
- Where is the Recreation Center bond cash held? Fund 340 prints an actual ending balance of 0 every month while its calculated ending balance was about $11.4 million after the February 2026 bond sale. Treasurer's report, February 2026, fund 340 row
- Which developers received fund 125's December 2025 ($367,426) and June 2026 ($407,426) payments? The worksheet books the December one to 125-520-6421 Development agreement / tax rebates. FY2027 budget worksheet, fund 125
- Could the Clerk provide a payroll register (or the year's payroll journal totals by fund)? It would replace the modeled payroll and benefits.
- Are the January and May transfers out of the General Fund (001) and Sewer (610) as booked in accounts 6910? FY2027 budget worksheet, transfers out
Data last updated October 28, 2026. Built from the archive's documents; see how the data is built.