Discussion and Consideration of Purchase and Installation of an AV System for the City Council Chambers and Council Action as Needed — K.7

AGENDA ITEM # K-7 AGENDA INFORMATION TIFFIN CITY COUNCIL COMMUNICATION DATE: March 13, 2026 AGENDA ITEM: Discussion and Consideration of Purchase and Installation of an AV System for the City Council Chambers and Council Action as Needed ACTION: Motion Background The purpose of this item is to request approval for the proposed audio and video upgrades to the Tiffin Council Chambers, as outlined in the proposal submitted by Elite Home Audio LLC & Safety Systems by EHA. The upgrades will significantly improve audio clarity, video distribution, meeting efficiency, and public accessibility for council meetings, planning sessions, and community use. The Council Chambers currently utilize aging AV equipment, including an outdated amplifier, limited audio distribution, and a single-display setup that does not meet the needs of hybrid meetings, presentations, or public transparency. Elite Home Audio evaluated the room and designed a system capable of supporting up to seven displays (with three used immediately) while integrating the City’s existing laptop, Owl camera, and wireless HDMI dongle. The proposal also replaces the defective audio amplifier and consolidates scattered AV/network equipment into a secure wall-mounted rack in the utility room. Staff Recommendation Staff recommends that the City Council approve the AV upgrade proposal from Elite Home Audio LLC & Safety Systems by EHA in the amount of $3,950.30, and authorize staff to proceed with scheduling installation. ATTACHMENTS: Quote 1