Minutes-08/02/2006

Planning and Zoning Commission August 2, 2006 Tiffin City Council`& A regular meeting of the Tiffin.Planning and Zoning Commission and a special meeting of the Tiffin City Council were brought to order 6: 30 p. m. by Mayor Glenn R. Potter at the, Tiffin Fire Station. Council present: John Wright, Karin Dils, Ruth Demuth, Jim Bartels and Mark Petersen. Planning and Zoning members present: Chair Steve Berner, li Shawna Colvin, Stephanie Surine, and Melvin Reeve. Also present: Attorney Stephen Greenleaf, Engineer Doug Frederick, Mark Portwood, Tyler Rogers, Mr. and Mrs. Macri, Gary Kee, John and Bill Grace. Attorney Greenleaf reported on the Clear Creek Amana School Board meeting- beginning at 4:30 p.m. at the CCA Echo Building. During the meeting the CCA Board agreed to an agreement with the city to provide $ 130, 000 toward the cost of upgrading and placement of a 18" sewer line to extend from the sewer plant westward to the school SW corner and 10 inch sewer line along the south boundary and north on the west most boundary to Highway 6. The school had explained their disapproval as someone had told them they there would be no cost to connect to city services. Now, the school was learning that there would be large costs. The• school thought that use of the easement should have some value to the developer like Deer View wanting to cross the school. Mark Portwood explained during the school meeting that he too had thought the costs would be around $ 300, 000. 00 and he had planned on paying all these costs. He to learn that sewage from the subdivision could not be accepted by the city due to capacity` flow already in current city mains. Both the Deer View and the school would be looking at upgrade of sewer lines to gain acceptance by the city: Portwood said costs now appear to be closer to $ 600, 000 for him. And so he was coming to the city, school, and other developers to see if working in cooperation could make this"possible to the advantage of all parties. The school engineer went through about five options ranging from $ 150, 000 at the very lowest up ( this assuming that current city lines could carry the high school capacity) to $ 500, 000 if the school were required to complete sewer line installation on its own. The school explained that they had not expected these costs from the city. They would agree if they could be assured that no costs for the water main installation across school property would be expected from them at a later date. If the Deer View Subdivision does not proceed, the school would need to complete the approximated 65, 000 of water mains along Highway 6 across the north end of the school property. Portwood and Rogers both present, agreed in public session that they would be willing to pay the $ 65, 000 of costs associated with the needed, water mains if it would help get this agreement tied up. The agreement between the school and city is contingent on other parties, including the school, the developers, Jim_Glasgow and the school all coming to agreement terms. The school had checked into septic options' for the high school. A septic system in excess of$ 500, 000 would probably be the' most costly for the school and require approvals from government agencies prior to installation. The school agreed that this septic was probably not a best option. I 4 1