Minutes-03/12/2008

REGULAR CITY COUNCIL MEETING City of Tiffin Wednesday, March 12, 2008 Mayor Royce Phillips called to order at 6: 30pm at Tiffin Fire Station Meeting Room. Mayor reviewed meeting procedures. Roll Call Councilpersons James Bartels, Michael Gericke, Mark Petersen, and John Wright. One Vacancy. Also present Attorney Steve Greenleaf, Engineer Mike Hart, Public Works Brett Mehmen, P& Z Shawna Colvin and Melvin Reeve, Fire Chief Randy Morgan and Asst Brian Detert. Motion Bartels and seconded by Petersen to approve agenda but to allow New Business items regarding Villages revised preliminary plat, Re- Zoning request and Pilot Travel Center preliminary site plan to be moved after Community Forum. Motion Petersen, seconded Wright to approve February 11, and 13, 2008 Council meetings. minutes of Motion Wright, seconded Gericke to approve revised minutes of November 14, 2007 and January 2, 2008. December 12, 2007 not yet available. Motions passed all action. Community Forum: Bob Reihman inquired on the status of recent letter sent to Attorney, Mayor and Councilpersons by former Mayor Potter; regarding the alleged inappropriate appointment of current City Clerk. Mayor Phillips explained that Legal Counsel had reviewed mentioned letter and finds no inappropriate action taken by City Council per Iowa Code. Shawna Colvin expressed numerous concerns regarding the Villages revised preliminary plat and site plan for Pilot Travel Center. She inquired on sidewalks, trail and utility easements on preliminary plat. Location of sidewalks, curb and gutters, and sewer outlets on Pilot Travel Center site plan. The configuration of the McDonald' s driveway for drive through service. Adequate parking per the City Design Standards. Adequate lighting for site plan. Also inquired if Village Drive will be able to handle approximately 200 semi-trucks per day. Mayor Phillips read Certificate of Achievement for Water Laboratory Proficiency Testing and congratulated Public Works for this achievement. Community Forum closed. Douglas Frederick , Engineer representing Villages reviewed revisions made to preliminary plat per recommendations of Planning and Zoning from March 5, 2008 meeting. Revisions made to Lot 14 included 2. 5 acres to Commercial C1B and 6. 69 acres of Commercial C2B to Multi-Family R- 12. P& Z representatives questioned the recommendation made from P& Z meeting, regarding even trade in Lot 14 from commercial versus multiple Family Units. P& Z noted that they has asked for less R- 12. Council discussed the recommendation from P& Z and also expressed for less R- 12 on Lot 14. Council would like to see more commercial up front and transition to multiple family units. Suggested to sub- divide Lot 14, 14A to be R- 12 to C1B and 14B C2B to R- 12. Motion Gericke, seconded Bartels to set Public Hearing for April 9, 2008 for Re- Zoning Request. Motion carried. Motion Wright, seconded Gericke, Resolution 2008- 05 Granting an Extension to the period of Validity of the Preliminary Plat of the Villages of Tiffin, Phase I, and further Approved the Revised Preliminary Plat Received and the Need to Amend Certain Provisions of the Original Developer' s Agreement Dated March 19, 2007. Motion carried. Mike Hamill presented Pilot Travel Center with recommended revisions from P& Z meeting regarding the placement of the auto entrance and exit and size of driveways and dumpster locations and appearances. Hamill addressed concerns voiced prior in meeting on parking lot to be Asphalt with Curb & Gutters, drive through lane allows adequate radius for movement. Setback Line well within guidelines. Hamill explained that most of concerns will be addressed in the building permit process. Drainage plan is part of the building permit and must be approved by the US Army Corps of Engineers. Engineer Frederick stated that Village Drive was designed for extra traffic warranted for