K-3 - Service Agreement - ECICOG - Downtown Housing Grant Application

SCOPE OF SERVICES & SERVICE COST PROPOSAL City of Tiffin IEDA Downtown Housing Grant Application DATE: December 1, 2021 TO: City of Tiffin FROM: Tracey Achenbach Community Development & Housing Department Director SECTION 1 Scope of Services The City of Tiffin has requested a scope of service and service cost proposal for support for an IEDA Downtown Housing Grant Application. ECICOG would work with the developer to write the grant application. ECICOG would build the application for submittal through IowaGrants.gov. The following will be a framework for ECICOG staff to assist the City/developer with the grant application: <table> <tr> <th>Task</th> <th>Approximate Deadline</th> </tr> <tr> <td>1) Draft grant application narrative</td> <td>December 17</td> </tr> <tr> <td>2) Prepare attachments except for cost estimates and plans</td> <td>January 7</td> </tr> <tr> <td>3) Rough draft budget, funding, and cost estimates</td> <td>January 14</td> </tr> <tr> <td>4) Finalize budget, funding, and cost estimates</td> <td>January 21</td> </tr> <tr> <td>5) Prepare attachments for cost estimates and plans</td> <td>January 28</td> </tr> </table> SECTION 2 Service Cost Proposal ECICOG charges only those fees which allow it to recover its costs. Therefore, the fees charged are usually less than those of a private consultant. The Agency’s fee is a not to exceed figure. The City would be billed on a monthly basis for actual hours worked on the project during the month by ECICOG staff. The City will be billed monthly until the project is complete. If the time it takes to complete the project should exceed the fee stated on the following page, the City shall only be responsible for the not to exceed figure. However, if additional, substantial unforeseen work needs to be completed, prior to initiating that work, an addendum to the Service Agreement shall be agreed upon by both parties describing the extra work and related costs.