Discussion and Review of Tiffin Municipal Code Revisions – Preparation for Setting the Public Hearing — Tiffin City Code - DRAFT

CHAPTER 166 ESTABLISHMENT OF ZONING DISTRICTS AND THE OFFICIAL ZONING MAP (4) The requirement to have a conference and fee may be waived by the City Administrator if it is determined that sufficient information already exists regarding the proposal and case site. (5) The City may recommend the applicant attend more than one planning conference. (6) If agreeable to the City, the applicant may schedule additional planning conferences to refine the proposal. D. Citizen Participation Meeting. A citizen participation meeting must be held prior to a planning work session. Citizen participation meetings are informal “open house” type meetings moderated by the City, for neighbors and other interested parties to ask questions and better understand the potential project. It is intended to avoid public misconceptions and to help the owner understand neighborhood issues. (1) During the final planning conference, the applicant and the City will jointly schedule a citizen participation meeting. If no planning conference is held, the applicant and the City shall work together to schedule the citizen participation meeting. (2) The City shall send by regular mail notice of the meeting to the property owners identified in Paragraph B above at least 10 days before the scheduled citizen participation meeting. (3) All printing and mailing costs shall be reimbursed to the City by the applicant. (4) At the citizen participation meeting the applicant shall provide 12 copies of the current submittal documents. E. Citizen Participation Report. Applicants shall develop a written citizen participation report on the results of their citizen participation meeting which shall include the following information: (1) A summary of neighborhood meeting including when and where they were held, number in attendance (copies of sign-in sheets), and results achieved at the meeting(s). (2) A summary of citizen concerns, issues, and problems, and how these have been addressed through changes or stipulations to the project. (3) Copies of comment letters, petitions, and other pertinent information received from residents and other interested parties. F. Follow-Up Submittal. After the citizen participation meeting, or when otherwise directed to follow up with staff as provided in this section, the applicant shall submit nine copies of a follow up submittal. This follow-up submittal shall include at a minimum the following: (1) Revised drawings and project narrative, both of sufficient scope and detail so as to allow for detailed planning of location, land area, land use, land use intensity, traffic generation, and adjacent streets, stormwater drainage, and utility service. (2) The citizen participation report. CODE OF ORDINANCES, TIFFIN, IOWA - 1767 -